WHAT YOU’LL DO

We are seeking an accomplished, proactive, and exceptionally organized Senior Executive Assistant to serve as a key operational partner and strategic extension to our CEO & Founder. This high-impact role goes beyond traditional administrative support; you will act as an effective filter for priorities, communication proxy, and operational anchor, ensuring the CEO’s time, energy, and strategic focus are fully optimized.

The ideal candidate thrives in a fast-paced environment, possesses sound judgment under pressure, maintains unwavering discretion, and constantly operates with a "three-steps-ahead" mindset.

HOW YOU’LL DO IT

Executive & Strategic Calendar Management

• Orchestrate complex scheduling across multiple time zones. Prioritize strategic engagements, audit calendar efficiency, and aggressively protect time blocks for deep work and high-value decisions.
• Prepare comprehensive daily briefings, background profiles, and agenda materials prior to internal/external meetings, board presentations, and leadership summits.
• Actively manage the flow of the CEO's day, keeping meetings strictly on time, managing transitions smoothly, and communicating preemptively with upcoming attendees when delays occur.

Logistics & Travel Coordination

• Design and execute detailed, end-to-end travel itineraries (domestic/international), including ground transport, accommodations, visa arrangements, and real-time contingency planning.
• Lead logistics for board meetings, leadership retreats, company all-hands, and high-profile investor or client dinners.

Communications & Stakeholder Relations

• Manage, filter, and prioritize incoming communications (emails, requests, inquiries). Draft correspondence, memos, and external communications that flawlessly mirror the CEO’s voice and tone.
• Serve as the polished primary point of contact for board members, investors, key clients, and internal teams balancing high accessibility with protective boundary-setting.

Cross-Functional & Personal Logistics

• Partner closely with executive leadership (CFO, Chief of Staff, Chief People Officer) to assist with logistics on cross-departmental initiatives and special projects.
• Direct 75% of operational support toward high-priority business initiatives, while dedicating 25% to managing select personal logistics, vendor coordination, and family travel to preserve the CEO’s core bandwidth.

WHAT YOU NEED TO SUCCEED

• 5+ years of experience supporting C-level executives (preferably a CEO/Founder) in a fast-paced, high-growth, corporate, or private equity environment.
• Mastery of Google Workspace and Slack, alongside practical experience utilizing AI tools to accelerate workflows.
• Exceptional written and verbal communication skills, with a proven ability to synthesize complex topics into concise briefings.
• Track record of resolving complex operational and logistical bottlenecks independently with minimal guidance.
• Uncompromising integrity and absolute confidentiality regarding sensitive financial, strategic, and personal information.
• Calm execution under pressure, diplomatic boundary-setting, and strong interpersonal presence.
• Understanding that supporting an active Founder/CEO requires remaining accessible outside standard hours to handle unexpected, time-sensitive issues as they pop up.