Job Description

Sales & Administrative Support Specialist

Key Responsibilities

• Assist in creating sales and presentation materials (PowerPoint, Excel, etc.)
• Support research activities online and in-store
• Organize and update customer information and sales data (primarily using Excel)
• Coordinate schedules, arrange meetings, and assist with meeting minutes
• Provide administrative support for communications with business partners (handling requests, etc.)
• Handle phone and email correspondence in Japanese and English (excluding high-level negotiations)
• Perform general administrative tasks such as document filing and organization
• Support the manager with various tasks (logistics arrangements, document preparation, etc.)
• Manage office supplies and inventory (ordering, tracking, replenishment)
• Assist with invoice processing
• Coordinate travel arrangements, dining reservations, venue bookings, and hotel accommodations
• Maintain internal documentation and update shared folders

Qualifications

• Bilingual proficiency in Japanese and English (business level required)
• Strong PC skills (Excel, Word, PowerPoint)
• High attention to detail and accuracy in administrative work
• Effective communication skills with proper reporting and coordination
• Ability to prioritize tasks and work proactively

Revised JD for Haken

Key Responsibilities:

• Assist in creating sales and presentation materials (using PowerPoint, Excel, etc.)
• Manage and update customer and sales data (primarily using Excel)
• Coordinate schedules, set up meetings, and take meeting minutes
• Provide administrative support related to communications with buyers (handling requests, etc.)
• Coordinate with external distributors (handling requests, etc.)
• Handle phone and email correspondence (Japanese and English), excluding high-level negotiations
• Perform general administrative tasks such as filing, organizing documents, and conducting research
• Support the manager with various tasks (arranging logistics, preparing documents, etc.)
• Manage office supplies (ordering, tracking, replenishment)
• Manage Sales sample inventory (ordering, tracking, replenishment)
• Maintain internal documentation and update shared folders

Qualifications:

• Bilingual in Japanese and English (business level proficiency required)
• Proficient in basic PC skills (Excel, Word, PowerPoint, etc.)
• Strong attention to detail and accuracy in administrative work
• Able to communicate effectively with proper reporting and coordination
• Capable of prioritizing tasks and working proactively