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This position reports to:

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 Job Description: Sales Admin (Short-term Project – Install-Base Data Cleansing & Update)

For temporary / project-based role, focused on power equipment install-base master data. Suitable for job posting or internal referral.

Job Title

Sales Administrator (Short-term Project | Install-Base Data Management)

Location

Shanghai

Project Duration

Approx. 1–2 Months, adjustable based on workload. Full-time preferred.

Reporting to

Service Sales manager

Responsibilities

• Clean, complete, standardize, enter and update the install-base master database
  • Power plant master data: owner name, plant name, location, unit number, installed capacity, commissioning date
  • Equipment records: model, material number, serial number, supply scope, excitation / control system type.
• Cross-source data reconciliation: extract information from emails and input information from different sales
• Master file maintenance: update central Excel sheet following standard template, apply consistent naming convention (Chinese + English) to support filtering and PivotTable analysis.
• Ad-hoc data extraction: generate filtered install-base lists by owner, region or equipment model upon sales request. No quotation work, no direct customer interface.
• Progress tracking: highlight blockers and conduct regular quality check-ins.

Requirements

• Advanced Excel skills: VLOOKUP / XLOOKUP, PivotTable, filter, deduplication, conditional formatting and basic data validation. Bulk data processing capability is a plus.
• Meticulous and rigorous; high attention to codes, material numbers and serial numbers with low error tolerance. Experience in industrial equipment, power / automation or spare parts ledger management preferred.
• Able to read basic commercial documents including PO,  and delivery slips; familiar with basic technical English terms.
• Good communication; proactively escalate ambiguities instead of guessing or filling data without confirmation.
• No proposal drafting, customer reception or business travel required.

Deliverables

• Standardized install-base master Excel ledger (aligned field definition)
• Exception log (missing / conflicting data for sales & customer validation)
• Well-structured archive folder with properly named supporting documents

Additional Notes

• This is a data-focused short-term project, not a permanent Sales Admin role. No sales KPIs.
• Onboarding package will be provided: existing template, field glossary and reference samples.

Building a cleaner, smarter future takes all kinds of minds: the curious, the courageous, and the creative. That's why we welcome people from all backgrounds and experiences.

Ready to make an impact?

Apply today or visit https://www.abb.com to learn more about the impact of our solutions across the globe.