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Primary Duties

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. These duties and responsibilities will be rated on the Annual Performance Review.

• Final review of staff state expense forms before they go into the Expense reporting system.
• Send out reminders and collect all unit Pre-ETS time tracking from every month and submit to the Contract’s department.  Keep log of Pre-Ets participant’s services for Contract obligations.
• Collect all Employment Outcome requests from counselors in all units to submit monthly to State Contract Office and VP.
• Travel planning, conference planning, ordering, etc. for Division of Vocational Rehabilitation (DVR) ServiceSource staff and Management.
• Maintain logs of all Florida employees under the DVR contract with specific information to be collected.

Additional Responsibilities

• Perform typing, filling, record-keeping, copying other clerical assignments including answering telephones.
• Provide back up to the Rehabilitation Specialist III in their corresponding office if needed.
• Mailing supplies to staff and management.
• Maintain PPE Inventory Lists and needs for all SS DVR office across the State.
• Maintain all Postage requests and reports for all DVR Private Units.
• Maintain and Coordinate all Safety logs and trainings.
• Compiles required reports for monthly and yearly DVR contractual obligations as outlined by VP of Operations.
• Complete all travel requests and travel reimbursement in a timely and accurate manner, complete timesheets in a timely and accurate manner. Ensure that all expenses are turned in during the month that they are incurred.
• Supports clerical Contracts operations under the direction of VP of Operations.
• Monthly supply ordering for all units across the State (envelopes, name badges, business cards, etc.)
• Maintain staff logs (management contact information, staff home addresses, new hires,VR SS office addresses, teleworking equipment logs for DVR, and equipment logs for SS.
• Maintain tracking logs (replacement logs for laptops and cell phones, new hire welcome packets, VR office phone trees and Management holiday vacation schedules)
• Event Scheduling and Planning for Management Trainings.
• Review and comply with CRC Code of Ethics.
• Perform other responsibilities as assigned.

Qualifications: Education, Experience, and Certification(s)

• Associate Degree (AA/AS) in business, accounting, social service or related field preferred.
• High school diploma or General Educational Development (GED) plus two (2) years work-related experience required.
• Valid driver’s license and/or access to reliable transportation to perform work-related travel required. Eligible drivers must have a good motor vehicle record (MVR).

Knowledge, Skills, and Abilities

• Strong interpersonal and organizational skills
• Knowledge of community and community resources   
• Excellent oral/verbal communication skills  

Physical Demands

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to stand; reach with hands and arms; and talk or hear. The employee is occasionally required to walk and sit. The employee may occasionally lift or move products and supplies, up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Work Environment

The noise level in the work environment is usually quiet.

What We Offer – for Benefit Eligible Employees May Include:

Because ServiceSource hires the best people, we work hard to provide benefits that make their lives better, so we offer a comprehensive benefit program which features:

• Health coverage for you and your family through Medical, Dental, and Vision plans.

• Financial protection with 100% company paid Disability, Life, Accidental Death & Dismemberment insurance.

• A 403(b)-Retirement plan in which the company matches dollar for dollar on a generous percentage matching up to 3% of your contribution.

• Tax advantages through Flexible Spending and Health Savings accounts that allow you to pay for specific healthcare and dependent care expenses with pre-tax dollars.

• To help you manage your work and life needs, we offer an Employee Assistance Program, Wellness Program, and Tuition Assistance.

• A generous paid time-off program in which the benefits increase based on your tenure with the company.

We are an Equal Employment Opportunity Employer, making employment decisions without regard to a person’s race, color, religion, sex (including pregnancy, sexual orientation, gender identity and transgender status), national origin, age (40 or older), veteran status, disability, or any other protected class. We are an E-Verify Employer and a drug-free workplace. Pre-employment background checks are required for all employment positions.

PAY TRANSPARENCY POLICY STATEMENT:

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information