Overview A leading shipowners is seeking a a Technical Project Administrator. The Project Administrator plays a key role in supporting vessel technical operation, admin and ensuring smooth coordination across stakeholders, documentation, and compliance processes.

Roles & Responsibilities

Administrative & Documentation Support

• Prepare, update, and maintain vessel documents, reports, and correspondence to ensure accurate operational and compliance records
• Organize documentation to support audits and regulatory reviews effectively
• Manage multiple administrative tasks and maintain structured records to support offshore operations

Stakeholder Communication & Coordination

• Act as a liaison between Superintendents, managers, vessel Captains, and stakeholders to ensure clear and timely communication
• Track and follow up on action items and deliverables to support project progress and stakeholder alignment
• Communicate clearly and professionally in both written and verbal formats to report project status and engage stakeholders

Financial & Project Monitoring

• Monitor project budgets by processing invoices and tracking resource allocation to maintain financial control
• Assist project managers in anticipating potential issues and proactively resolving challenges to maintain project momentum

Project Management Support

• Apply project management methodologies, including Gantt charts, risk matrices, and scheduling tools, to support project coordination
• Utilize project management software, spreadsheets, and document management systems to organize and report project data

Requirements

Required competencies and certifications:

• Diploma in any fields but any marine or engineering discipline will be advantageous
• Strong proficiency with Microsoft Office applications
• 1-3 years of experience in project administration or offshore vessel operations support or technical executive in a shipping company
• Experience coordinating with vessel Captains, Superintendents, managers, or external stakeholders
• Eligible to work in Singapore
• Hands-on experience with project coordination methods such as Gantt charts, risk matrices, or scheduling and follow-up processes is a plus.

Benefits

Chan Chee Meng
07C3069
R1110620