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Position Title:

Job Category:

Employment Type:

Job Profile:

Job Duties:

This position reports directly to the Director of Advancement and is responsible for special projects, maintaining and updating procedure manuals, data management and overall operational support

This position will manage and evaluate advancement workflow and efficiency of operations for the unit. Represents the unit to internal and external stakeholders to ensure success of advancement efforts.  In conjunction with the Advancement Director leads special projects, implements and takes on special tasks as assigned.

**Full position description is available upon request. **

Key Job Responsibilities:

• Creates a project plan, monitors progress and performance against the project plan, and identifies, resolves, or escalates risks and issues

• Sets priorities, allocates tasks, and collaborates with project staff to meet project targets and milestones

• Manages the activities of outside contractors to ensure they are integrated into the project and that the organization receives satisfactory standards of service

• Facilitates the estimation of project costs, resources, and time required to complete the assigned phase of a project and monitors activities, negotiates for resources, and assigns tasks to ensure these targets are met. Follows established change control processes if targets can no longer be met

• Prepares regular reports to communicate the status of the project within and beyond the project team

Department:

The mission of the UWSP University Advancement Department is to strengthen relationships with university stakeholders and manage engagement by telling the UWSP Story and fundraising activities to secure resources and support for the university’s mission and vision.

University Advancement works to increase the resources available to the University of Wisconsin-Stevens Point by generating philanthropic interests and volunteer support.

Advancement oversees activities of the UWSP Alumni Association, Major Gift Officers, development and the UWSP Foundation.

Compensation & Benefits:

The Project Manager is a full-time, salaried, exempt, annual (12-month), academic staff position.

Well-qualified candidates can expect a starting annual salary within a range of $75,610 - $80,000 commensurate with the candidate’s education, related experience, and qualifications. Relocation assistance may be available.

Eligible Universities of Wisconsin employees receive an excellent benefits package. To learn more about the benefits package, review the Universities of Wisconsin Employee Benefits Quick Guide. Use the Health & Retirement Contributions Estimator to calculate the estimated value of your compensation and benefits. 

Required Qualifications:

• Bachelor’s degree or equivalent combination of education and relevant experience.

• Experience managing multiple projects simultaneously, including planning, tracking progress, and meeting deadlines.

• Knowledge of project management principles and practices.

• Strong verbal and written communication skills.

• Ability to manage competing priorities and work independently.

• Experience developing and improving business processes and procedures.

• Proficiency with Microsoft Office applications (Excel, Word, Outlook, PowerPoint).

• Basic knowledge of budgeting and resource management.

Preferred Qualifications:

• Experience in higher education, advancement, philanthropy, or nonprofit organizations.

• Familiarity with CASE, VSE, and gift reporting standards.

• Experience with Raiser’s Edge NXT, Financial Edge, or similar enterprise systems.

• Knowledge of donor databases, scholarship management systems, or related financial platforms.

• Familiarity with nonprofit financial operations and regulatory compliance, including IRS Form 990 and 501(c)(3) requirements.

• Project management certification (e.g., PMP or CAPM).

How to Apply:

TO ENSURE CONSIDERATION: Applications received by 8 A.M. CST Monday 8/24/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.

Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:

• Cover letter addressing qualifications and experience

• Resume/Curriculum Vitae

(Official Transcripts may be required of finalist)

After you submit your application, you will be unable to edit it. Please be sure to include all required materials before submitting your application.

Contact Information:

Name: Brandin Helmers, Executive Assistant to the Vice Chancellor of University Advancement

Email: [email protected]

Phone: 715-346-3908

If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:

Human Resources

Email: [email protected]

Phone: 715-346-2606

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. 

Employment will require a criminal background check. It will also require you to supply a minimum of three (3) professional references (one (1) of which being a current or former supervisor). It is preferred that you supply five (5) professional references (two (2) of which being a current or former supervisors). Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.

Special Notes:

Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.

Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [email protected].

The safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspx

The University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.