DH Pace Company, Inc. is seeking to hire a Project Coordinator at our Tempe, AZ location to oversee project coordination, administration, and customer satisfaction from initial sale through project completion. This individual will be responsible for managing project documentation, tracking costs, coordinating with internal teams and external partners, and ensuring projects are completed efficiently. If you are detail-oriented, organized, and enjoy multi-tasking in a fast-paced environment, please apply!

What You'll Do

• Learn and follow DH Pace processes and procedures for project management

• Set up job tickets and projects, gather material and labor costs, and enter job costs and contract billing information into the system according to contract specifications

• Provide project cost accounting and manage vendor and subcontractor billing as assigned

• Coordinate tasks between internal employees, customers, vendors, and subcontractors to ensure customer satisfaction; serve as the primary point of contact for assigned projects

• Prepare, track, and distribute submittals to vendors and subcontractors, maintaining daily logs to ensure required documentation, including contracts, purchase agreements, insurance, and lien waivers, remains current

• Work closely with Project Managers and Operations Management to identify, research, and resolve project-related issues, including job execution, improper materials, and warranty work, while helping prevent similar issues on future projects

• Communicate customer needs to internal departments and follow up on requests from customers, third parties, and internal employees

• Review job contracts for contractor and subcontractor requirements, ensuring all necessary documentation is completed and submitted to facilitate timely invoicing and payment

• Complete paperwork for vendor and subcontractor payments, distribute payments as required, and collect lien waivers within established job deadlines

• Assist other project staff with various tasks and work overtime as required

• Other duties as assigned

What You Bring

• High School Diploma or equivalent required

• Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities simultaneously

• Excellent communication and customer service skills, with the ability to coordinate effectively with customers, vendors, subcontractors, and internal teams

• Strong problem-solving skills and the ability to work collaboratively to resolve project-related issues