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Position Details

The Part-Time Archivist will work closely with the Library Archivist to process, catalog, digitize, preserve, and provide access to archival materials while ensuring adherence to archival best practices and professional standards.

Essential Duties and Responsibilities

• Assist with archival projects documenting Dr. Janet Matthews, the history of The University of Tampa, and other special collections and institutional records.
• Arrange, describe, and process archival collections according to accepted archival standards and best practices.
• Create and maintain finding aids to improve discovery and access to archival materials.
• Catalog archival and special collections materials using the library's Integrated Library System (ILS), Alma.
• Manage and describe digital archival collections using Alma Digital (AlmaD).
• Create and update digital exhibits and online collections using Omeka.
• Apply and maintain appropriate metadata standards for archival and digital collections.
• Digitize photographs, documents, audiovisual materials, and other archival resources.
• Assist with the preservation, conservation, and proper storage of physical and digital archival materials.
• Conduct inventories and collection assessments.
• Assist in accessioning new materials and maintaining collection records.
• Support reference and research requests related to archival collections as assigned.
• Prepare materials for exhibits, presentations, and outreach activities.
• Maintain accurate records and project documentation.
• Perform other archival and special collections duties as assigned by the Library Archivist.

Required Qualifications

• Bachelor's degree from an accredited institution.
• One to Two years of experience working with archival collections, special collections, libraries, museums, or cultural heritage organizations.

Preferred Qualifications

• Master's degree in Library and Information Science (MLIS) or current enrollment in an MLIS, public history, museum studies, archives administration, or related graduate program.
• Experience working in archives, special collections, libraries, museums, or cultural heritage organizations.
• Experience creating finding aids and descriptive metadata.
• Familiarity with archival standards and best practices, including DACS and Dublin Core.
• Experience with digitization workflows and digital preservation practices.
• Experience using integrated library systems, digital repositories, content management systems, or exhibit platforms.
• Familiarity with Alma, Alma Digital (AlmaD), and/or Omeka preferred.

Work Hours

This is a part-time, term-limited position funded through a generous donation from Dr. Lee Matthews. Funding for the position is currently available for a three-year period. The position is expected to work approximately 20 hours per week, with a maximum of 29 hours per week and no more than 1,000 total hours during any 12-month period.

The schedule for this position is flexible. The individual will need to work at least 5 hours per week Monday-Friday between 8am-3pm. The rest of the work hours will fall within the library open hours.

Submission Guidelines

To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission.  Required documents should be submitted in the attachment box at the bottom of the "My Experience" page of the application before continuing through the application.

Background Check Requirements

Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.

Additional Information

This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.