At Ayvens, progress starts with you.

Our ambitions to shape the future of sustainable mobility are powered by our talent. Join us, and get better with every move.

We're looking for an experienced Personal Assistant to support our Managing Director and help keep things running smoothly across the business.

This is a fast-paced and varied role where no two days are the same. You'll be at the heart of the business, managing priorities, coordinating activity and helping ensure the Managing Director has the information, support and time needed to focus on what matters most.

You'll build strong relationships with stakeholders across the organisation, work closely with the Board and senior leadership team, and become a trusted go-to person who can quickly adapt, solve problems and keep things moving.

Role Responsibilities

• Managing a busy and constantly changing diary, ensuring time is spent on the right priorities
• Acting as a key point of contact for internal and external stakeholders
• Preparing presentations, reports, meeting packs and briefing papers
• Organising Board and leadership meetings, including agendas, minutes and follow-up actions
• Keeping track of actions, decisions and key business priorities to ensure nothing slips through the cracks
• Supporting business projects and helping coordinate activity across different teams
• Arranging travel, events and meetings
• Building strong relationships with colleagues, partners and external contacts
• Looking for ways to improve how things are done, including making use of AI and new technology where appropriate
• Handling sensitive information with discretion and professionalism
• Supporting the Director of Risk & Compliance with governance and Board-related activities

Skills and Experience

Essential

• Experience supporting a CEO, Managing Director or other senior executive
• Exceptional organisation skills and the ability to manage multiple priorities at once
• Strong communication skills and confidence dealing with people at all levels
• Experience producing professional reports, presentations and Board papers
• Someone who can work independently, use their initiative and make sound decisions
• Advanced Microsoft 365 skills, including Outlook, PowerPoint, Word, Excel and Teams
• A calm and professional approach, even when things get busy
• The ability to handle confidential information with care and discretion

Desirable

• Experience working in financial services or another regulated industry
• Exposure to Board or Executive Committee meetings and governance processes
• Experience supporting business projects or organisational change initiatives

What we offer 

Rewards & Financial Benefits 

Competitive pension scheme, Annual salary review and bonus scheme, Give As You Earn (GAYE) scheme, Employee referral scheme (£1,000), Retail discounts programme, GymFlex membership options, Cycle to Work scheme 

Health & Wellbeing 

Life Assurance, Health assessment options, Travel insurance, Dental insurance, Critical illness cover, Personal accident insurance  

Time Off & Work–Life Balance 

25 days’ annual leave + an additional Celebration Day, 37.5 hour week, Monday to Friday, no weekends, Holiday buy & sell scheme, Volunteer days, Time allocated for personal development, Study support (where applicable). 

Workplace & On‑Site Facilities 

Free parking (limited), EV charging points, Bike storage & shower facilities, Complimentary breakfast, Staff and social events 

Studies have shown that women and people of colour are less likely to apply for an opportunity unless they exactly meet the criteria specified. At Ayvens we are committed to building a diverse, inclusive, enjoyable and authentic workplace so if you are excited by this, or any role at Ayvens but your experience or current hours don’t exactly align, we would encourage you to apply regardless! What’s the worst that can happen?! 

Why Ayvens?  

With over 3.1 million vehicles managed across more than 40 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.