Primary City/State:

Mesa, Arizona

Department Name:

Admin-Hosp

Work Shift:

Day

Job Category:

Administrative Services

Join the team at Banner Desert Medical Center in an Office Coordinator role where your organization, attention to detail, and communication skills will make an impact each day.

You will assist with document review, data entry, log management, and communication with physician offices while working collaboratively with team members to ensure documentation is accurate and complete.

This position offers the opportunity to work with senior leadership, exercise autonomy, and further develop your organizational and software skills.

Location: Banner Desert Medical Center 1400 S Dobson Rd Mesa, AZ

Schedule: M-F 8a – 12p

Located on an 80-acre campus in Mesa, Arizona, Banner Desert Medical Center is one of Arizona's largest and most comprehensive hospitals and was recognized by U.S. News and World Report as one of Phoenix's Best Hospitals. We provide an abundance of exceptional opportunities with more than 700 licensed beds, including over 100 dedicated to children and 76 dedicated to our NICU. Areas of excellence include high-risk pregnancy and neonatal care, obstetrics and gynecology, pediatrics, cardiology, oncology and emergency medicine. With 33 operating rooms, we offer a full range of surgical specialties and advanced technology that includes the da Vinci Surgical System. Becker’s Hospital Review named Banner Desert Medical Center as one of the top 50 busiest Emergency departments in the country.

If you aim to deliver top-tier care to the most vulnerable patients, consider joining Banner Children's Hospital at Desert in Mesa, Arizona. Within our over 200 bed, state-of-the-art facility, specially trained nurses, physicians and other clinical professionals utilize the most advanced technology - including iCare ICU monitoring and robotic surgery - to provide high quality, child-friendly, family-centered care. Our facilities feature a 76-bed NICU, a 24-bed PICU, six pediatric ORs and a 22-bed ED. We also offer dedicated pediatric rehab, radiology, oncology and hematology capabilities. With clinical diversity, exceptional training programs and a supportive culture, this is a place where you can grow in your career as you help our very special patients.

POSITION SUMMARY
This position is responsible for providing support for the daily operations of a department, function, or center to ensure smooth work flow and operations. Responsibilities may include assisting in the management of an essential department function or process, as well as providing administrative and advanced secretarial support as indicated. Acts as a contact for external agencies, and when assigned, as a resource for various departments.

CORE FUNCTIONS
1. Performs a broad range of administrative support details on a regular basis, including composing correspondence, typing, filing, scheduling meetings, and maintaining appropriate databases. These details require initiative and judgment to make independent decisions. Maintains high degree of confidentiality regarding sensitive information.

2. Assists in department management processes including but not limited to: billing, specialized processes, budgeting, payroll, contract management, credentialing, licensing, accounts payable, and supply ordering.

3. Manages an essential department function, process or project which requires a specialized skill set such as budget preparation and monitoring of monthly financial reports for variances. Initiates requests for payments, purchase requisitions, and any additional paperwork related to the various financial matters for the department.

4. Responsible for assisting in coordinating, organizing, and preparing approved educational opportunities for relevant department courses. Performs administrative and reporting functions related to educational activities.

5. Compiles data, maintains all files/records and statistical updates needed to obtain state designation and verification. Coordinates and tracks CMEs, CEUs, and certifications for applicable positions and keeps records as indicated for regulatory agency, designation or verification organization. Participates in preparation for department reviews.

6. Coordinates and participates in special projects as assigned. May prepare special reports and summaries that utilize advanced computer skills/software for word processing, spreadsheets, graphics, documents, reports and presentations.

7. Interactions may include, but are not limited to, all levels of staff in a variety of departments, physicians, patients, families and external contacts, such as employees of other health care institutions, vendors, community providers and agencies.

MINIMUM QUALIFICATIONS

Must possess a general knowledge of healthcare administration as normally obtained through the completion of an associate’s degree in business, healthcare administration or related field.

Requires a proficient knowledge of clerical and administrative services, education, training, and development as typically demonstrated through five years of experience in a business and/or healthcare environment.

Excellent oral and written communication skills. Highly organized and responsive. Excellent human relations and interpersonal skills. Position requires proficiency in personal software applications, including word processing, generating spreadsheets, and creating graphics/presentations.

Employees working at Olive Branch Senior Center must possess an Arizona Fingerprint Clearance Card at the time of hire and maintain the card for the duration of their employment.

PREFERRED QUALIFICATIONS

Bachelor’s Degree in related field preferred.

Additional related education and/or experience preferred.

EEO Statement:

EEO/Disabled/Veterans

Our organization supports a drug-free work environment.

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