POSITION SUMMARY:

The Manager, Anatomic Pathology Operations & Specimen Management provides operational leadership and oversight for Anatomic Pathology services, including gross room operations, specimen receiving and management, accessioning support, frozen section coordination, and slide and paraffin block archive management.

The position directs daily laboratory operations, workforce management, quality and regulatory programs, operational improvement initiatives, laboratory information system optimization, and financial performance.

The role serves as a key operational liaison between Anatomic Pathology and clinical departments, collaborating with pathologists, laboratory leadership, and operational partners to ensure safe, efficient, compliant, and high-quality laboratory services while managing staff and supporting departmental strategic objectives. Works under general direction while exercising direct supervisory and managerial authority over assigned Anatomic Pathology operational roles

Position: Manager Anatomic Pathology    

Department: Lab - Pathology

Schedule: 40 hours

ESSENTIAL RESPONSIBILITIES / DUTIES:

• Directs recruitment, onboarding, scheduling, competency assessment, coaching, performance management, employee engagement, and professional development activities for assigned staff to support operational effectiveness and workforce performance.

• Leads quality, safety, and regulatory compliance programs, including inspection readiness, corrective action planning, policy development, quality indicator monitoring, and adherence to CAP, CLIA, Joint Commission, OSHA, HIPAA, and organizational standards.

• Leads daily operations of the Gross Room, specimen management, accessioning support, and pre-analytic Anatomic Pathology workflows; establishes operational goals, monitors performance indicators, and implements process improvements to enhance efficiency and service delivery.

• Oversees specimen receiving, specimen triage, frozen section coordination, chain-of-custody processes, gross examination activities when qualified, and specimen workflow from receipt through final disposition while ensuring compliance with established procedures and regulatory requirements.

• Serves as the primary operational liaison between Anatomic Pathology and surgical, procedural, ambulatory, physician practice, nursing, and other clinical departments; provides consultation regarding specimen collection, transport requirements, workflow optimization, and service recovery.

• Directs slide, paraffin block, and retained tissue archive operations, including retrieval requests, consultation support, loan tracking, retention schedules, destruction processes, archive systems oversight, and vendor coordination to ensure timely access to materials.

• Partners with laboratory informatics, pathologists, and operational leaders to optimize Epic Beaker Anatomic Pathology workflows, specimen tracking, reporting processes, testing activities, system upgrades, and implementation readiness efforts.

• Manages operational budgets, capital planning, supply utilization, equipment resources, productivity initiatives, and performance metrics; identifies opportunities to improve efficiency, reduce costs, and support departmental strategic goals.

JOB REQUIREMENTS

EDUCATION:

• Bachelor’s degree in Medical Laboratory Science, Biology, Laboratory Management, Healthcare Administration

• Master’s degree in Healthcare Administration, Business Administration, Laboratory Management, or a related field.

CERTIFICATES, LICENSES, REGISTRATIONS REQUIRED:

• Pathologists’ Assistant (PA-ASCP)

• Histotechnologist (HTL-ASCP)

• Medical Laboratory Scientist (MLS/MT-ASCP)

• Other qualifications meeting CLIA requirements for oversight of high-complexity laboratory testing

EXPERIENCE

• Experience leading laboratory construction projects, workflow redesign initiatives, laboratory information system implementations, CAP inspections, and regulatory surveys.

• Experience in an Academic Medical Center. Experience with Epic Beaker Anatomic Pathology.

• A minimum of five (5) years of progressive experience in Anatomic Pathology, including at least two (2) years of supervisory, management, or equivalent leadership experience with responsibility for laboratory operations, quality management, and regulatory compliance.

KNOWLEDGE & SKILLS :

• Knowledge of Anatomic Pathology operations, including gross room workflows, specimen management, frozen section processes, and archive operations.

• Knowledge of CAP, CLIA, Joint Commission, OSHA, HIPAA, and related laboratory regulatory requirements.

• Ability to develop, monitor, and evaluate operational and quality performance metrics.

• Proficiency in Epic Beaker Anatomic Pathology or comparable laboratory information systems.

• Ability to conduct staffing, scheduling, competency assessment, and performance management activities.

• Ability to manage operational budgets, productivity measures, and resource utilization.

• Skill in process improvement, workflow analysis, and implementation of operational change initiatives.

• Ability to communicate operational requirements and collaborate effectively with multidisciplinary clinical and laboratory teams.

Compensation Range:

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being. 

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans

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