Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation.  If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Charlotte Office.

The Position

We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services.

Key Responsibilities:

• Provide dedicated administrative, operational, and litigation support to the RMP, including support for initiatives across multiple offices and the Aviation practice group nationally.
• Assist the RMP with practice management and strategic projects within the Carolinas
• Identify process improvement opportunities and assist in developing and implementing solutions that enhance efficiency and service delivery.
• Review and obtain information from internal and external systems and create, maintain, and update case lists, project trackers, and reporting tools.
• Serve as a central point of coordination for complex litigation matters, helping track deadlines, assignments and reporting obligations, and deliverables across multiple jurisdictions and stakeholders.
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management.
• File documents in state, federal, and appellate courts using electronic filing applications and communicate with court personnel regarding procedures, rules, and deadlines.
• Assist with billing support, client budgets, billing inquiries, appeals, collections, expense reports, travel arrangements, and vendor payments.
• Support additional projects and operational initiatives as needed.

Qualifications: 

• High school Diploma or equivalent required
• 3+ years of administrative experience, preferably within a law firm or litigation environment
• Familiarity with legal terminology, document formatting and court procedures
• Experience with electronic filing systems preferred
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors
• Strong organizational skills with the ability to manage multiple deadlines
• Ability to maintain strict confidentiality
• Comfortable working in an in-office/hybrid environment