Job Description

Job Title: Lead Associate, Administration

Responsibilities

• Maintain/coordinate Oncology BUH’s meeting schedules in a proactive way, interact with internal and external executives and assistants.
• Make travel arrangements (domestic and international).
• Be responsible for BUH’s reimbursement, stationary, IT needs and other issues
• Assist in the compilation of presentation materials. Translate when necessary.
• Take meeting minutes and follow up action items when required.
• Be proactive in arranging major meetings, including annual meeting, quarterly leadership management meetings, monthly gatherings, and also assisting in making arrangement for global visitors.
• Support leaders and teams when necessary, to ensure whole department having high efficiency.
• Develop good working relationships with internal and external stakeholders and their assistants.
• Perform other administrative tasks using independent judgment and discretion.
• Support on ad-hoc projects as assigned.

Qualifications

• Bachelor’s degree or above.
• At least 2-3 years of experience in executive assistant role, MNC background is preferred.
• Fluent English both in written and oral.
• Experienced in using Outlook, Word, Excel, PowerPoint and other Office tools.
• Mature interpersonal skills, quick learner, political savvy, easy going personality, organizing ability, coordinating ability, team work spirit.
• Demonstrated ability to work effectively, quick response to supervisor’s request, and think on one’s feet. Strong problem-solving skill.
• Ability to work on own initiative and with minimum supervision.

Required Skills:

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

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Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

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