Are you at the beginning of your career and seeking new opportunities for growth? Do you possess exceptional organizational skills, a proactive approach, and a passion for driving tasks to completion? Would you like to be part of a strong administrative team and support a company that transforms ideas into life-changing medicines? If so, AstraZeneca may be the perfect fit for you.

Introduction to role:

We are seeking two Junior Administrators to join our global team within the Human Resources (HR) department at AstraZeneca. These positions, based in our Guadalajara office, will provide administrative support to the senior leaders of the HR function. You will be responsible for responding to both routine and urgent business-critical requests across multiple time zones.

Accountabilities:

• Assists in the negotiation and preparation of agreements to establish business relationships, ensuring all contractual data is prepared according to established contracting policies, practices, and delegations.
• Co-ordinates meetings and off-site events, including travel and hotel bookings, ensuring arrangements comply with policy and support the work-life balance of participants.
• Maintains, checks, and processes data and documentation accurately to meet deadlines and required standards.
• Collates and reviews documentation, carrying out defined checks to ensure all items are included correctly and comply with requirements.
• Maintains and operates filing and other record systems to support business and contractual needs.
• Produces accurate and timely documentation such as letters, invoices, and agreements to meet defined requirements and standards.
• Obtains, collates, and manipulates routine information from readily available sources to meet the needs of the function.
• Receives, sorts, and distributes mail and messages, ensuring secure and timely delivery.
• Generates routine reports within clear guidelines and timetables to support ongoing business requirements.
• Provides information and guidance on processing activities and resolves routine queries, escalating more complex tasks to supervisors as needed.
• Follows up on processing activities to ensure the quality and timeliness of services delivered.
• Ensures all procedures and standards are adhered to so that inputs and outputs meet business and customer needs.
• Maintains knowledge of relevant regulatory, legal, and organizational requirements applicable to the role.

Qualifications and Skills

Essential:

• Knowledge of the function, its structure and relevant local procedures
• Effective communication of information, both verbally and written as required
• Operation of standard office equipment
• Numerate and accurate
• Keyboard skills and knowledge of relevant software
• Basic Customer Service skills
• Telephone skills.

Desirable:

• High school/Secondary school qualification including Math's and English
• Professional qualification
• Previous experience of working in a contracts administration role.

Why AstraZeneca?

At AstraZeneca we’re dedicated to being a Great Place to Work. Where you are empowered to push the boundaries of science and unleash your entrepreneurial spirit. There’s no better place to make a difference to medicine, patients and society. An inclusive culture that champions diversity and collaboration, and always committed to lifelong learning, growth and development. We’re on an exciting journey to pioneer the future of healthcare.

Date Posted

Closing Date

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.