Essential Job Responsibilities:

• Assists with creating and issuing purchase orders for IT equipment, software, services, contract labor, and capital project expenditures.
• Supports purchases with approved vendors and coordinates approvals, coding, budget alignment, and supporting documentation with IT leadership and Finance.
• Records the receipt of goods and services against the appropriate purchase orders and maintains accurate receiving records.
• Helps reconcile purchase orders, receipts, and invoices and researches discrepancies involving quantities, pricing, freight, taxes, or receiving.
• Tracks open purchase orders, backorders, partial shipments, consultant invoices, and outstanding commitments to support timely payment.
• Maintains organized records of vendor quotes, purchase orders, receipts, invoices, capital project documentation, and received IT assets.
• Supports month-end close by reviewing open purchase orders, received-but-not-invoiced items, and consultant services with IT leadership to help identify and document accruals.
• Other duties as assigned

Other Job Responsibilities:

·         Demonstrate commitment to company core values — Integrity, Ownership, Urgency, Alignment, and Innovation — in all daily responsibilities and interactions.

·         Actively support and contribute to the company’s mission and vision through reliable, high-quality work

Qualifications:

• Interest in purchasing, procurement, finance, accounting, information technology, or related business operations.
• Basic understanding of purchase orders, receipts, invoices, or accounting concepts preferred.
• Strong attention to detail and a commitment to maintaining accurate records.
• Ability to organize multiple priorities, meet deadlines, identify discrepancies, and ask questions when clarification is needed.
• Ability to establish and maintain effective working relationships with employees, supervisors, Finance, Accounts Payable, and vendors.
• Excellent written and verbal communication skills and strong administrative and organizational skills.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook; experience with purchasing, ERP, or accounting systems is preferred.

Education Requirements, Certifications, Licenses, and Registrations:

• Required: Currently enrolled in an accredited college or university and pursuing an associate or bachelor's degree in business administration, accounting, finance, supply chain, information technology, or a related field.
• Maintaining a minimum of a 3.25 GPA