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Job Title:

Department:

Under direction of the Finance Director, this role will oversee and manage all post-award activities for principal investigators (PIs) for the College of Pharmacy. Provides expertise in support of all post-award activities including fiscal analysis and budget management, personnel appointments, allowable expenditures, and compliance. Provides direct support to PIs and key lab staff that includes responsibility to budget monitoring and reporting, investigating and resolving discrepancies, and journaling expenses as necessary. Serves as the primary specialist for all assigned awards and performs expenditure forecasting to assist PIs with expenditure planning. Provides necessary budget and fiscal information for all progress and close-out reports. Monitors close-out reports and expiring awards while notifying PIs of any awards in which a financial concern exists. Provides back up support to Pre-Award Specialist which may include preparing and submitting proposals during peak periods or when backup coverage is needed. Ensures compliance with federal, university, and college policies and procedures.

Essential Functions:

• Forecasting and monitoring the fiscal status of awards from set-up to close-out
• Communication with other colleges/units on personnel appointment changes for non-COP employees on COP grants, as well as, COP employees on non-COP grants.
• Quarterly grant meetings with PI, Finance Director and Grants and Contracts Management Consultant
• Work closely with Financial Operations Analyst on College faculty and staff appointments to projects.
• Work closely with Financial Operations Analyst on cost-transfers, preps all necessary documentation.
• Approving all project-related transactions (equipment, supplies, and services needed for the project)
• Resolves procurement issues by working with OSP, vendors, and individuals.
• Assisting with the submission of annual and final reports to sponsors.
• Review and monitor OSP monthly reports (120-day report) and fiscal and human resource reports to be sure that all employees are appointed appropriately and accurately.
• Managing award close out financially (expenses posted, expenses need moved to prevent an overrun, PO’s to be closed)
• Managing Overruns and residuals
• Preliminary fiscal work for sub-awards and consultant agreement
• Obtain necessary prior approvals for all purchases on sponsored projects.
• Collaborates with Grants and Contracts Management Consultant on no-cost extensions and pre-liminary project setup.
• Serve as back-up on pre-award support to the Grants and Contracts Management Consultant
• Assist with the preparation and review of project and subaward budgets for proposal submission
• Support the pre-award grants specialist with preparing supporting documents as needed
• Represent the College of Pharmacy in grant-related discussions with collaborating units within and external to the college.

Required Qualifications:

Bachelor’s degree in a relevant field or equivalent experience; Advanced degree in relevant field is desired. 4 years of demonstrated previous experience with development of and/or submission of grant applications is required. Intermediate proficiency in Microsoft Excel or similar spreadsheet applications, including the ability to develop, maintain, and analyze budget and financial tracking documents. Demonstrated attention to detail with a strong commitment to accuracy and quality in all work products. Proven ability to effectively manage multiple priorities and consistently meet established deadlines. Strong verbal and written communication skills, with the ability to clearly explain processes, concepts, and solutions to a variety of stakeholders and audiences.

Desired Experience: 

Five or more years of experience in budgeting and fiscal management with experience managing federally sponsored research awards.

Additional Information:

The pay range for this job profile is $70,100 - $91,600. The offer for this position will fall within this range based on internal equity, unit's available budget, and the candidate's qualifications.

The College of Pharmacy believes in a healthy work/life balance, therefore, the work arrangement for this position is hybrid (i.e., remote and in-office), subject to change based upon the needs of the organization and as determined by College Leadership.

FUNCTION: Research Administration

SUBFUNCTION: Grants and Contracts Management

CAREER BAND: Specialized

CAREER LEVEL: S3

Location:

Position Type:

Scheduled Hours:

Shift:

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The university is an equal opportunity employer, including veterans and disability.