Under supervision of Professor Wallace Chen, Co-Chair of the Translation and Interpretation Program, the Graduate Assistant provides administrative support for the T&I Program. This is a non-exempt, temporary part-time staff position.

This is a student level A position with a hiring range of $16.95 per hour.

ESSENTIAL DUTIES/RESPONSIBILITIES

• Handles all program inquiries
• Represents the T&I Program in campus-wide activities
• Handles general correspondence with clients, students, businesses, institutions etc.
• Oversees mailings for program newsletters and brochures
• Assists with Program set up
• Greets public and handles phone, in-person, mail, fax, and e-mail inquiries from public, staff, faculty, students, and maintains telephone message pad
• Processes initial inquiries by sending relevant program information/brochures and application materials and maintains log book
• Assists in the daily preparation and updating of correspondence, general information for students as well as program records using word processing software, photocopier, fax machine and e-mail software
• Maintains general office and database files
• Maintains office equipment to working standards
• Supports program hospitality events

OTHER DUTIES/RESPONSIBILITIES

Performs other related duties as requested by Program.

Requirements

Knowledge/Skills/Abilities

• Keyboarding skills of approximately 50 w.p.m.
• Current computer skills, to include word processing, knowledge of internet, email and database management (Excel, Access).
• Solid written and oral communication skills.
• Professional and courteous telephone skills.
• Attention to detail and record keeping skills.
• Skilled command of grammar and spelling.
• Capacity to prioritize and organize work requests and projects, often under pressure.
• Ability to use common office machines such as photocopier, multi-line telephone systems, fax machines.
• Excellent interpersonal skills and public relations skills, including ability to work cooperatively with culturally and linguistically diverse students, clients, staff, faculty, and public.
• Willingness and ability to comply with Institute policies, procedures, and mandates.

Education/Experience

A combination of education and experience, which would demonstrate possession of the skills required for the position. Minimum three years comparable experience. College-level coursework and familiarity with an academic setting desirable.

Physical Requirements/Environment

The Monterey Institute maintains a smoke-free/drug-free workplace. Job requires ability to sit for extended periods of time, ability to handle lightweight parcels and supplies, dexterity for repetitive action such as keyboarding, writing.

Student Employment Eligibility:

Unless restricted by certain visa status, all students with an active status for the semester are eligible for jobs on campus.

Students on leave or withdrawn are not eligible to work in student employment positions until the semester in which they return. If you are currently withdrawn or on leave you are eligible to be employed in staff positions.

Some may be restricted due to financial aid status. International students (non-resident aliens) may not work off campus unless they have applied for and received work authorization from the United States government. (An F-1 visa does not give work authorization.) Off campus work study positions are available only to U.S. citizens on financial aid with a federal work study component.

Student are not eligible to work remotely from International locations.

Hour Limitations:

All student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically: February recess, Spring recess, and full weeks of December or summer recess. During these time periods only, students can work up to 40 hours per week. International Students: Visa restrictions prohibit international students from exceeding 20 hours of work per academic calendar week.