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Administrative Duties : • Provide minute of meetings and meeting summary in related unit • Carry out accurate distribution of documents in related area (e.g., minute of meetings, other documents) • Maintain and update storage and retrieval system in documentation for easy access of various information (e.g., accreditation documents, other permit license documents, budget, Performance Indicator Unit, Key Performance Unit) • Provide various important information and documents required by related Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program (e.g., contacts, management, appraisal, travels and other confidential matters) • Handle confidential information required based on approval from Dean Head of Department / Head of Program (e.g., contracts, resumes, confidential letters and emails) • Provide support to Dean /Head of Department/ Head of Program in sending message, memos and documents to all staff • Compose correspondence letters required (in Bahasa and English). • Sort and prioritize incoming information, requests and communicate them accurately Scheduling and Appointment : • Organize daily schedule for related Dean Head of Department / Head of Program (e.g., meeting and appointment schedule, availability for attendance in university event, arrange and contact related parties regarding the appointment) • Confirm availability and punctual attendance of participants in related meeting/other appointment with Dean Head of Department / Head of Program • Arrange venue setting, equipment, and meals/beverages required for meeting/other related events • Be the point of contact for Dean / Head of Department / Head of Program, during their absence from office Operational Duties : • Maintain and update budget in the stock and non-stock budget from Dean Head of Department / Head of Program • Keep track of the usage appendix budget stock and non-stock request from Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area • Propose working attribute required for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area • Provide required order request of the related items • Arrange report related to all budget usage appendix in related area • Arrange report, maintain and update budget report usage (stock, non-stock) • Arrange and conduct budget report information for Vice Rector / Dean / Director/ Senior Manager/ Manager / Head of Department / Head of Program and related working area • Provide PRF request, Cash advance request, PR request alignment with approved budget information • Conduct on time budget realization report according to valid procedure and regulation (i.e., PRF, Cash advance and PR) • Arrange travel management process and provide realization report (e.g., taxi voucher, operational vehicle request, business trip document’s realization) Management Support Activities: • Provide Report to direct Supervisor • Suggest improvement process related to activities in area of responsibilities (especially related to time concern, effort and cost) • Perform activities related to Quality Management System • Perform additional tasks related to key responsibilities as required by Direct Supervisor Education Requirement: •Minimum Diploma Degree (D3) or University Student (6th Semester) Work Exposure/ Experience: •No working experience

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

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