JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Job description – Facility Coordinator (Safety and Security)

Key Responsibilities

Security & Access Control Management

• Administer employee, contractor, visitor, and temporary access badges.
• Manage badge activation, deactivation, clearance assignments, and profile updates through access control systems.
• Coordinate onboarding and offboarding access requirements for employees and contractors.
• Conduct monthly access clearance reconciliation and audit reviews.
• Support global badge profile transfers across regional locations.
• Maintain records of access cards, temporary badges, and contractor profiles.
• Investigate and coordinate resolution of access control and badge-related issues.

Physical Security Operations

• Coordinate daily security guard operations and manpower scheduling.
• Liaise with security service providers regarding staffing, training, performance concerns, and operational issues.
• Support security inspections, patrol activities, and compliance checks.
• Coordinate security-related training programs and monthly meetings.
• Monitor and follow up on security incidents, alarms, and building access concerns.

Facilities Administration

• Manage workplace-related documentation, reports, and operational records.
• Coordinate contractor and vendor services including quotations, billing, and service requests.
• Maintain facility assets and workplace equipment records.
• Support workplace projects and operational improvement initiatives.
• Assist with car parking registration and workplace service requests.

Building Access & Card Management

• Maintain employee and contractor access card databases.
• Coordinate issuance and replacement of building access cards.
• Handle lost card processes and replacement procedures.
• Manage access card printing systems, supplies, and related equipment.
• Ensure adherence to card issuance requirements and photo guidelines.

Smart Locker & Workplace Technology Support

• Administer smart locker systems and user access.
• Coordinate with vendors for maintenance, repairs, and system support.
• Support workplace technology-related administrative tasks and issue resolution.

Reporting & Compliance

• Prepare and maintain weekly and monthly operational reports.
• Monitor completion of security and facilities checklists.
• Ensure compliance with workplace security, safety, and operational procedures.
• Maintain accurate documentation and records for audits and inspections.
• Follow up on outstanding facilities and security-related actions.

Able to work as shift rotation monthly (7.00 a.m. / 1.00 p.m. / 10.00p.m.)

Location:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.