Privacy Notice

We, at PSG Global Solutions, INC (a Teleperformance company), are committed to respecting your privacy and the protection of your personal data. PSG Global Solutions, INC (a Teleperformance company) needs to use your personal data to ensure that we can meet all the requirements in relation to your application to us. We also need to ensure we comply with laws and regulations, can respond to requests from supervisory authorities, handle legal claims, detect, and prevent fraud, and carry out our business activities. Our Privacy Notice is provided to inform you of how PSG Global Solutions, INC (a Teleperformance company) processes your personal data, and we regularly review it to ensure that it is up to date.

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Job Description:

About the Role

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and scheduling support to the CEO and COO of one of our US-based client. This role will focus on managing executive calendars, coordinating meetings, handling communications, and overseeing travel and logistical arrangements to ensure smooth day-to-day operations.

The ideal candidate is a resourceful problem-solver who thrives in a fast-paced environment, anticipates executive needs, and can confidently manage multiple priorities while maintaining professionalism and confidentiality.

Key Responsibilities

Executive Calendar Management

• Manage multiple executive calendars, meetings, and competing priorities.
• Coordinate schedules across offices, leadership teams, clients, candidates, vendors, and personal commitments.
• Identify scheduling conflicts and recommend proactive solutions.

Executive Communication & Coordination

• Serve as a primary point of contact for executive leadership.
• Monitor, prioritize, and respond to emails and requests as appropriate.
• Prepare meeting agendas, presentations, and executive correspondence.
• Track follow-ups and facilitate communication between executives and department heads.

Travel & Personal Logistics

• Arrange business travel, accommodations, dining reservations, conferences, and event itineraries.
• Schedule personal appointments and manage executive-related purchases, including Amazon orders.
• Handle sensitive business and personal matters with discretion.

Minimum Qualifications

• At least 3 years of experience in executive assistance, calendar management, administrative coordination, or a related role.
• Proven ability to manage multiple calendars, complex schedules, and competing priorities.
• Proficiency in Microsoft 365, particularly Outlook, Excel, PowerPoint, and Teams.
• Excellent written and verbal English communication skills.
• Strong organizational skills, attention to detail, and time management.
• Ability to anticipate operational challenges, work independently, and exercise sound judgment.
• Proven ability to maintain confidentiality and adapt to changing priorities and tight deadlines.

Preferred Qualifications

• Experience supporting C-level executives or senior leadership.
• Background in staffing, recruitment, consulting, professional services, or similar industries.
• Experience arranging business travel, events, and executive logistics.
• Familiarity with scheduling platforms and productivity tools.
• Experience supporting US-based executives or working across time zones.

Work Setup: 100% onsite for the first 3 months (implementation period). Hybrid work may be considered afterward based on performance and readiness.

Work Location: Ayala Avenue, Makati, SM North EDSA, Bridgetowne, Alabang

What We Offer

• Competitive salary package + Performance incentives
• HMO coverage
• Weekends off

Ready to make an impact at the executive level? Apply today and bring your organizational expertise to our leadership team.

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What Do You Think?

Does your experience reflect what it takes to be successful in this role? Do the work and challenges get you excited about what's possible?