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Job Posting Title:

Position Type:

Department:

Work Location:

Pay Grade:

Job Description:

The Manager of Events & Planning serves as the primary planner for the Office of Academic Affairs’ events. The ideal candidate is detail-oriented, creative, highly organized, and an effective written and verbal communicator with demonstrated experience in event planning and coordination. This individual must be able to work independently, complete tasks without reminders, and contribute effectively as part of a team.

Job Responsibilities

Event Planning and Execution (95%):

Serves as the team lead on the planning, coordination, and execution of events for the Office of Academic Affairs, including, but not limited to, the Summer Leadership Institute, New Faculty Summit, Administrator Roundtables, New Chairs Workshop, Promotion & Tenure Recognition Ceremony, Boyd Professor Recognition Ceremony, Gold Standard of Excellence, and Faculty Awards, with guidance and oversight from the Director of Engagement and Planning for the Senior Vice Chancellor & Provost. Responsibilities include:

• Developing and managing all event communications, including calls for nominations, event invitations, targeted event reminders, promotional material, and scripts.
• Booking venue(s), catering, rentals, and other vendors as needed.
• Conducting site visits or venue walkthroughs, as needed.
• Preparing detailed event briefings with all pertinent information and distributing them to stakeholders in advance.
• Administering post-event surveys. Reviewing survey results, sharing reports, and scheduling debrief meetings with OAA staff.
• Completing all necessary paperwork for special events and purchases, and reconciling expense transactions within 30 days. Maintaining compliance with LSU's accounting and procurement policies and procedures, and keeping event expenses within the budgeted amount
• Maintaining detailed records of all expenses for events.
• Using TeamDynamix (TDX) as the project management system for event planning and ensuring all tasks and updates are documented.
• Day-of event assistance to the Faculty Senate Coordinator for LTC events (REFRESH and Colloquium) and meetings as needed.

Other Duties as Assigned (5%):

Other duties as assigned, such as assistance with communications and website tasks.

Additional Requirements

FERPA - As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health-related matter, they should be referred to the proper service within the Student Health Center. In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students, or the appropriate law enforcement agency. The employee, outside of those rights contained within FERPA, should create no impression of client or patient confidentiality.

Minimum Qualifications

Bachelor's degree and 3 years of related experience

LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply— a degree is not required as long as the candidate meets the required years of experience specified in the job description.

Preferred Qualifications

5 years of event management experience.

Experience with Adobe InDesign, Adobe Illustrator, and/or Adobe Express.

Additional Job Description:

Special Instructions:

Skills Needed:

Preferred Skills:

Posting Date:

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

HCM Contact Information: