Job Posting Title:

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Hiring Department:

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Position Open To:

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Weekly Scheduled Hours:

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FLSA Status:

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Earliest Start Date:

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Position Duration:

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Location:

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Job Details:

Purpose

The primary responsibility of the Reservations Office Event Host is to assist in coordinating and ensuring the successful execution of events in the William C. Powers, Jr. Student Activity Center (WCP). This position is integral in communicating with the event sponsors throughout all stages of the event planning process. Additionally, Event Hosts promote WCP and its services and opportunities to the campus community.

Open to Work Study and Non-Work Study

Responsibilities:

• Assist in planning and programming events held in the Student Activity Center.

• Provide building and event space tours to potential clients (student organizations and University departments) and be well versed in the amenities and services offered by the WCP.

• Provide support to clients as they schedule reservations through the University Unions Online Reservations System and answer questions as they arise.

• Communicate with event organizers and outside vendors to assist in coordinating their events.

• Perform administrative tasks such as scheduling and data entry.

• Support on-site events by checking in with clients and assisting with load in and load out.

• Communicate event needs with other WCP departments including housekeeping, audio/visual, building safety and security, and maintenance.

• Work on special projects to enhance the operations of the Reservations Office.

• Assist in other areas of the WCP when called upon by other departments.

• Maintain thorough knowledge of The University of Texas Institutional Rules and WCP Building Policies and Procedures.

• Use a variety of software packages, including word processing, Outlook, Photoshop, event scheduling software (Mazévo), PowerPoint, etc.

Required Qualifications:

• Must be a current student at The University of Texas at Austin and meet the University's student employment eligibility requirements, including enrollment in at least six (6) semester credit hours, unless otherwise eligible under University policy.

• Excellent communication skills, strong attention to detail, and a passion for exceptional customer service.

• Ability to adapt to change and maintain composure as challenges arise.

• Ability to manage conflict while remaining professional.

• Approachable with a genuine interest in interacting with diverse populations.

Upon applying, please submit the following additional information:

• Resume/CV

• Weekly availability by day and date available to begin work

• References or previous supervisor contact informaton

• Your EID and classification (Senior, Junior, etc.)

• Number of registered class hours & screenshot of most current class schedule

• Other current on campus employment.

• Federal work/study eligibility, if applicable

Salary Range

$11.00 per hour; 12-15 hours per week

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.