Job Description

OVERVIEW

We are looking for a highly organised and motivated Assistant to support the Executives in the Office of the Chief Legal Officer (OCLO), International Employment Legal team.

The role manages the office for a busy Senior Employment Legal Counsel and supports the wider International Employment Legal team, and requires an individual who has strong organisational skills, the ability to multi-task, and is personable by nature. This is a fantastic opportunity to be a part of a growing, creative, and matrixed organisation, supporting an international leader.

This role will be responsible for administration and support including diary management, meeting and conference call bookings, travel arrangements and expenses, as well as preparing documents and other materials along with ad-hoc project work to support the OCLO team.

Duties to include but not limited to:

• Providing general support to the Senior Employment Legal Counsel to support them in their day-to-day work. Anticipate needs, problem-solve for challenges, and manage emerging issues in a proactive manner. 

• Act as a first point of contact: dealing with correspondence and phone calls.

• Organise and maintain high-volume calendars, creating efficiency and balance in daily/weekly/monthly schedules.  Handle internal and external requests for time, utilizing strong judgment in prioritization and flexibility to meet scheduling changes and shifting priorities. 

• Wider diary management to include meeting and conference call bookings, and relevant reminders and on-day support to the team.

• Travel arrangements and all expenses.

• Liaise with internal and external stakeholders as appropriate.

• Preparing materials for and supporting the team with meetings and presentations.

• Draft, redline and edit highly confidential legal documents and other personnel documents.

• Take notes at meetings if required, preparing summaries and team play books as and when needed.

• Other administrative support and general assistance for the Employment Legal team (and wider OCLO team when needed).

• Organise and update online and hard copy files, ensuring all relevant documents are within reach. 

• Provide support in maintaining a suite of templates and other resources to be used by colleagues in HR.

• Provide in office coordination for large meetings, lunches and team meetings.

• Coordinate complex international travel including all associated logistics and in-country meetings.

QUALIFICATIONS/REQUIREMENTS

• Strong organisational and time management skills, with excellent attention to detail.

• Must have previous PA or EA experience.  Experience in a corporate/professional services environment, particularly working with Legal teams, would be advantageous but not essential.

• Professional manner with a positive “can do” attitude.

• Ability to prioritise and multitask with a busy workload.

• Proficient in Microsoft Office, including Word, PowerPoint, Excel & Teams.

• Strong note taking skills.

• Ability to thrive in a fast-paced environment.

• Excellent verbal and written communication skills.

• Confidential and discrete approach, and strong work ethic.

Please ensure you provide complete and legible information in your application. An incomplete application may affect your consideration for employment.

Creative Artists Agency (“CAA”) is committed to promoting equal opportunities in employment and creating a workplace culture in which diversity and inclusion is valued and everyone is treated with dignity and respect. As part of our zero-tolerance approach to discrimination in any form, you and any job applicants will receive equal treatment regardless of age, disability, gender reassignment, marital or civil partner status, pregnancy or maternity, race, colour, nationality, ethnic or national origin, religion or belief, sex or sexual orientation, or any other legally recognised protected basis under UK law.

Please inform CAA’s Recruitment Department if you need any assistance completing any forms or to otherwise participate in the application process.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.