Overview

Who we are

Toyota does not offer support or sponsorship of job applicants for employment-based visas or any other work authorization for this role now or in the future. You must have the right to work in the United States and not require Toyota support or sponsorship for immigration-related employment (e.g., H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, 'job flexibility benefits' [also known as I-140 or Adjustment of Status portability], etc.) now or in the future. You should not apply for this role if you will require Toyota to assist with immigration support or sponsorship now or in the future.

Who we’re looking for

Document management is essential to protecting the long-term success of any business. Reporting to the Operational Controls Manager, the Document Management Analyst is responsible for governing and supporting the development, revision, and management of all policies, standards, and procedures across Toyota Financial Savings Bank (TFSB).

This position supports TFSB Operational Control management and executives to ensure that TFSB business units comply with established processes for document lifecycle management, including creation, revision, and approvals. This role is responsible for performing quality control of new/revised documents, publishing documents to and managing the TFSB library, and maintaining company level control evidence for all TFSB controlled documents. This role will regularly monitor and report on key performance indicators (KPI’s) and support regulatory exams and audit inquiries related to Document Management.

The ideal candidate will bring strong attention to detail, sound judgment, and a deep commitment to document control, compliance, and accuracy. They are highly organized, collaborative, and capable of maintaining documentation standards while supporting efficient business operations.

What you’ll be doing

• Operations: Monitor, maintain, and update the TFSB document library, including file organization, metadata, naming conventions, access coordination, and version control to support compliance with documentation creation, review, revision, and approval processes.
• Quality Control: Perform quality control reviews of TFSB controlled documents to verify formatting, completeness, accuracy, versioning, required approvals, and adherence to documentation standards prior to uploading to the TFSB Document Library and periodically for active documents as a part of ongoing control testing.
• Business Support: Provide support to TFSB Management and Business Units to resolve issues, clarify requirements, and support timely process execution.
• Technical Writing: Analyze business processes to determine documentation requirements and write/create new documents to support TFSB Management and Business units as needed.
• Reporting: Accurately track key performance metrics and assist in operational reporting for senior management, internal audit, and regulatory bodies.
• Kaizen: Identify opportunities for continuous improvement within the Document Management processes, standards, procedures, controls, tools, and related materials.
• Maintain relationships with internal and external business partners, risk and compliance stakeholders, and audit teams to meet business needs.
• Stay informed on regulatory changes and current compliance and risk issues facing the banking industry.
• Serve as a champion of Operational Excellence within the bank.
• Contributes to effective reporting and communication of department routines to achieve enterprise understanding of key issues and resolutions.
• Support/Lead projects within TFSB Operations as needed.
• Produce documentation for electronic or hard copy publication.
• Create documents that comply with Toyota standards on language, writing style, structure, and format.
• Participate in project teams and make recommendations on the types of documents and information necessary to achieve business goals.

What you bring

• BA/BS degree
• 2+ years of experience in technical writing and policy/procedure management
• Proven experience independently managing policy and procedure libraries and associated review and approval processes
• Intermediate Proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and/or Power BI
• Excellent organizational, communication, documentation, and project management
• Self-starter with the ability to challenge and influence others, build trusted relationships, deal constructively with conflict, problem solve, and adapt to a fast-paced environment 

Added bonus if you have

• Advanced degree
• 5+ years of experience in technical writing and policy/procedure management within a banking industry
• Proven experience independently assessing and improving processesKnowledge of banking products and operations

What we’ll bring 

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include: 

• A work environment built on teamwork, flexibility, and respect
• Professional growth and development programs to help advance your career, as well as tuition reimbursement
• Team Member Vehicle Purchase Discount
• Toyota Team Member Lease Vehicle Program (if applicable)
• Comprehensive health care and wellness plans for your entire family
• Toyota 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution from Toyota regardless of whether you contribute (if applicable)
• Paid holidays and paid time off
• Referral services related to prenatal services, adoption, childcare, schools and more
• Tax Advantaged Accounts (Health Savings Account, Health Care FSA, Dependent Care FSA)
• Relocation assistance (if applicable)

Belonging at Toyota

Our success begins and ends with our people. We embrace all perspectives and value unique human experiences. Respect for all is our North Star.

Applicants for our positions are considered without regard to race, ethnicity, national origin, sex, sexual orientation, gender identity or expression, age, disability, religion, military or veteran status, or any other characteristics protected by law.

Have a question, need assistance with your application or do you require any special accommodations? Please send an email to [email protected].