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Job Description Summary

The Director of Finance & Administration is responsible for the operational areas of facilities, security, general accounting, financial reporting, accounts payable and receivable, and other accounting and tax responsibilities of the Museum. The Director of Finance & Administration manages all aspects of the accounting for the Museum in coordination with the University’s Financial Services office, is a member of the Museum’s senior leadership team, and is responsible for delivering results on a day-to-day basis to enable the Executive Director to successfully focus on the strategic, long-term challenges, and major opportunities facing the organization. The Director of Finance & Administration demonstrates a familiarity with the Reynolda brand and leads the facilities, security, and finance operations with approachability and excellence and upholds the Museum’s vision and strategic directions in decision-making, interpersonal interactions, and communications.

Job Description

About Historic Reynolda

Reynolda is set on 170 acres in Winston-Salem, N.C. and comprises Reynolda House Museum of American Art, Reynolda Gardens and Reynolda Village Shops and Restaurants. The Museum presents a renowned art collection in a historic and incomparable setting: the original 1917 interiors of Katharine and R. J. Reynolds’s 34,000-square-foot home. Its collection is a chronology of American art and featured exhibitions are offered in the Museum’s Babcock Wing Gallery and historic house bedrooms. The Gardens serve as a 134-acre outdoor horticultural oasis open to the public year-round, complete with colorful formal gardens, nature trails and a greenhouse. In the Village, the estate’s historic buildings are now home to a vibrant mix of boutiques, restaurants, shops and services. Affiliated with and adjacent to the Reynolda Campus of Wake Forest University, plan your visit at reynolda.org and use the free mobile app, Reynolda Revealed, to self-tour the estate.

Essential Functions:

Major Tasks and Responsibilities

Finance & Administration:

• Develop, implement, and monitor an appropriate system of policies for the Museum, internal controls, accounting standards, and procedures that align with the University.
• Plan, coordinate, and execute the annual budget and forecasting processes.
• Maintains records of assets, liabilities, income and other restricted funds and expenses.
• Provide analytical and budget forecasting support to the Museum’s department managers.
• Manages monthly and fiscal year accounting closing processes.
• Coordinate the year-end audit, provide all audit client assistance schedules, interim and year-end financial statements with the University's Financial Services office for consolidation.
• Reviews quarterly endowment information provided by the University’s Financial Services office and Verger Capital Management; ensures compliance with donor’s intent and appropriate use of restricted funds.
• Coordinate with the Grants Manager to facilitate budgets and tracking of expenses and required financial reporting related to grants.
• Responsible for account reconciliations to ensure timeliness and accuracy of financial records.
• Prepares client assistance materials and coordinates preparation of outsourced completion and filing of the 990, 990-T, and other related tax returns.

Leadership/Team Development:

• Supervise and direct the work of the director of operations and business office staff.
• Promote a culture of high performance, continuous improvement, and a commitment to quality.
• Ensure Museum staff members receive timely and appropriate training and development on the Workday system.
• Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct performance appraisals, and administer salary adjustments.

Strategy, Vision:

• Advise the Executive Director and other key members of senior management on financial planning, budgeting, cash flow, and policy matters.
• Serve as the staff liaison to the Finance, Investment, and Audit board committee; effectively communicate critical financial matters at select board of directors and committee meetings.
• Contribute to the development of strategic goals and objectives.
• Work closely with the Advancement team on revenue goals and forecasting.
• Maintain continuous lines of communication, keeping the Executive Director informed of critical issues.

Other Functions:

• Serve as talent liaison and institutional talent partner for the Museum and Reynolda Gardens to the University’s Human Resource and Payroll departments
• Serve as Museum and Reynolda Gardens representative on several University financial committees/groups.

Required Education, Knowledge, Skills, Abilities:

• Bachelor’s in accounting or business with five to eight years of directly related experience.
• Leadership skills that promote integrity, effective verbal and written communication, and motivation of staff and colleagues.  Collaborative style and ability to work within a team environment.
• Strong intellectual skills with excellent business and financial acumen with ability to analyze financial data and prepare financial reports, statements and projections.
• Knowledge of fund accounting to include individual donor funds, government grants and FASB accounting standards for Museum not for profit accounting.
• Knowledge of and technical proficiency with automated financial and accounting reporting systems.
• Strong communication skills, including both excellent written and verbal skills, which enable influence and impact with internal colleagues and external constituencies.
• Ability to handle sensitive information in a confidential manner.
• Ability to apply complex accounting principles, concepts, and regulations to practice.
• Strong organizational and problem solving skills.

Preferred Education, Knowledge, Skills, Abilities:

CPA preferred

Accountabilities:

• Supervise financial, facilities, and security professional staff that support operations of the Museum.
• Responsible for budget and fiscal management of the Museum including operating budget, restricted funds and reserve funds.
• Work requires contact with Reynolda House departmental and University staff, auditors, Reynolda House Board of Directors and general public.

Note:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

Additional Job Description

This position is not eligible for sponsorship of non-immigrant or immigrant visa status through Wake Forest University. All eligible applicants are encouraged to apply.

Time Type Requirement

Full time

Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Equal Opportunity Statement

The University is an equal opportunity employer and welcomes all qualified candidates to apply without regard to race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and military or veteran status.  

 

Accommodations for Applicants

If you are an individual with a disability and need an accommodation to participate in the application or interview process, please contact [email protected] or (336) 758-4700.