We are currently looking for a Corporate Administrator to work in the Luxembourg Real Assets Team as part of the corporate secretarial and transactional support function, with involvement in transfer agency.

This is a Senior Associate position in terms of management level and represents a tremendous opportunity for someone with a legal background and/or relevant experience, strong project management skills, and a solid knowledge of the real estate funds industry who is looking to further develop their expertise.

The position is highly client-facing and will involve regular participation in client meetings. In addition, the role requires a high level of interaction and coordination with various functional areas across Apex Group. The successful candidate will report directly to the Senior Corporate Manager – Real Assets.

Job Specification

• Review, prepare, coordinate and attend board and shareholder meetings;

• Monitor the regulatory filings calendar of serviced entities and establish mechanisms to ensure ongoing compliance with applicable regulations;

• Liaise with internal departments including Operations, Accounting, Compliance and other relevant teams on corporate and transactional matters;

• Handle ad hoc compliance-related projects as assigned from time to time;

• Coordinate the onboarding and integration of all new structures, funds, carried interest vehicles, co-investment vehicles and SPVs;

• Manage transactions by monitoring new deals, liaising with depositaries and coordinating the various functional teams involved;

• Coordinate internal functions to onboard new entities;

• Act as an escalation point for transaction-related issues;

• Monitor bank account opening applications and ensure timely progress;

• Monitor the progress of all new third-party engagements relating to funds under management;

• Coordinate KYC processes, incorporations, bank account openings, as well as GIIN, LEI and ISIN applications, while supporting project planning activities;

• Release drawdown, capital call and distribution notices for real estate funds;

• Release investor reporting, including Capital Account Statements and Financial Statements;

• Handle investor operational queries and issues;

• Prepare fund audit confirmations;

• Assist with internal and external audits as required; and

• Prepare administrative reports for clients and other third parties.

Skills Required

• A minimum of 5 years of experience within the investment funds industry;

• Excellent knowledge of the real estate funds industry and Luxembourg fund structures;

• Experience with Mantra, Investran, Paxus, eFront and/or ICX would be considered an asset;

• Strong attention to detail and excellent communication skills;

• Ability to work autonomously and remain calm under pressure;

• Strong project management skills; and

• Previous team management experience would be advantageous.