Key Responsibilities

-Take ownership of the client journey, ensuring clients receive an excellent experience from their first interaction with the practice and throughout their ongoing relationship with us.

-Champion exceptional customer service and create a welcoming, friendly and professional environment.

-Identify opportunities to continually improve the client experience and implement changes where appropriate.

-Ensure reception and client-facing areas are consistently clean, organised and well presented.

-Monitor client feedback and use insights to improve service standards.

-Resolve minor client concerns and complaints promptly, professionally and empathetically, escalating more complex matters when appropriate.

Team Leadership & Development

-Lead, support and motivate the client care team, creating a positive and high-performing environment.

-Set clear expectations and standards for client care and reception.

-Coach and train colleagues in delivering consistently high levels of customer service.

-Support the induction and development of new client care colleagues.

-Encourage the wider practice team to recognise the role everyone plays in delivering an outstanding client experience.

-Ensure prospective and new clients receive a welcoming and engaging introduction to the practice.

-Take ownership of increasing awareness and uptake of the practice care plan, ensuring the team can confidently explain its benefits to clients.


-Oversee the day-to-day running of reception and ensure appropriate standards are consistently maintained.


-Support effective diary management and appointment booking to provide clients with a smooth and convenient experience.


-Oversee the practice’s client debt management processes.

-Ensure outstanding balances are followed up promptly, consistently and sensitively.