Weil seeks the best and brightest talent to join our Administrative Staff team. Our employees are the future of Weil so we invest in their training and development. Our environment embraces and encourages positive-minded professionals who seek to be challenged and acquire knowledge and skills in an atmosphere built on teamwork. Highly skilled and knowledgeable Administrative Staff assist our attorneys in successfully meeting and exceeding client needs and are vital to the overall success of the Firm.

Job Description

Primary Responsibilities and/or Essential functions: 

• Review outside counsel guidelines to summarize financial portion
• Obtain appropriate approval of discounts/cost exceptions
• Implement discount/cost exceptions pertaining to OCG in financial system
• Document status of OCG for department use
• Communicate details of client fee arrangements and billing requirements to the Billing team to ensure proper documentation and compliance
• Load rates for new timekeepers in accounting software
• Follow up and confirm rate changes in relation to timekeeper effective date changes
• Assist and serve as backup for compiling monthly write off report
• Ensure that proper approvals were obtained according to firm write off policy prior to posting invoices and report any non-compliance to Finance Director
• Prepare report to send to Accounting department for inclusion within monthly financial package to management committee
• Maintain, update, distribute, and assist in analysis of client/matter discount policy
• Run monthly reports to calculate volume discounts, notify billers of result and ensure the system is updated with accurate discounts
• Track and report on AFA’s and matter budgets, provide concise analysis of performance results
• Maintain and update client/matter discount agreement notes in financial system to match discount policy
• Respond to inquiries regarding client discounts and other financial terms
• Act as an additional resource for international and regional billing group
• Provide support to billing staff with financial system and test accounting software in preparation of upgrades
• Any other responsibilities or special projects as required or assigned by management

Knowledge, Skills & Abilities:

• Strong knowledge of Excel.
• Ability to work with limited supervision and follow up on problem areas.
• Strong oral and written communication skills.
• Must be detail oriented.
• Ability to work well in a team environment.
• 4+ years of law firm billing or relevant experience.
• Elite 3E software knowledge a plus.

Education/Certifications:

• Bachelor’s degree or equivalent work experience required.

Estimated salary range is $110,000 - $125,000. Compensation decisions within the range are dependent on the facts and circumstances of each case including but not limited to the individual's skills, experience, and qualifications.

Weil, Gotshal & Manges LLP offers a competitive compensation package comprised of base pay and discretionary year-end bonus for eligible employees.  Benefits include, but are not limited to medical, dental, vision, disability coverage, life insurance, flexible spending plan and a 401K plan.  Weil also offers generous paid time off and holidays.  All decisions affecting employment at Weil, Gotshal & Manges LLP are made on the basis of qualification, performance and other pertinent work-related factors, and without discrimination against any person on the basis of race, color, sex, age, religion, national origin, disability, marital status, sexual orientation, gender identity or expression, pregnancy, veteran’s status, genetic information or any other legally protected status.