Capital Project Manager | Brandeis University | Waltham, MA

Hiring range: $108k - $117k

About the role:

In conjunction with and as directed by the Director of Design & Construction, the Capital Project Manager plans and executes small, high touch, and often high-priority projects, including small moves, furniture changes, minimal design and construction, site planning, utilities, and landscape improvements. Representing the University and the Design & Construction group, this position engages stakeholders such as occupant groups, Public Safety, and Facilities personnel and coordinates with architects, engineers, furniture vendors, construction managers, contractors, and city officials as required in connection with projects.

Key Responsibilities:

Project Planning, Management and Execution

Coordinates and manages small projects and/or various aspects of projects, including planning, budget development, design, construction, scheduling, and project closeout. Develops and coordinates project plans, specifications, sketches, and drawings as necessary. Works closely with stakeholders and University leaders to coordinate swing space, moves, furniture and equipment deliveries, and other project related activities.

Stakeholder and Client Communication

Responsible for frequent communication with project stakeholders and occupant groups, including providing regular and weekly project updates. Serves as a primary point of contact for assigned projects and provides a high level of customer service to clients. Coordinates communication among university departments, Facilities personnel, consultants, contractors, vendors, and other project stakeholders to ensure projects remain aligned with expectations and operational needs.

Design, Construction and Site Coordination

Coordinates with architects, engineers, contractors, construction managers, furniture vendors, and other consultants throughout the project lifecycle. Performs regular site inspections to ensure quality workmanship and adherence to project requirements. Leads project meetings and, when a construction manager is involved, attends construction coordination meetings and reports project status and issues to the Associate Director. Coordinates responses to requests for information from external contractors and Brandeis Facilities Services personnel regarding existing conditions, active projects, and completed work.

Budget and Financial Management

Manages capital project budgets and tracks project expenditures against approved budgets. Develops project cost estimates and provides periodic updates on budget status. Maintains appropriate financial documentation, including change orders and payment requests. Obtains bids from multiple contractors or vendors when necessary and coordinates purchase orders and other financial requirements associated with assigned projects.

Project Documentation and Records Management 

Maintains accurate and complete project documentation, including meeting minutes, financial records, change orders, purchase orders, plans, specifications, and other project-related records. Assists in maintaining files for as-built drawings and specifications for university buildings and related systems. Ensures project documentation is organized and available to support ongoing Facilities operations and future planning.

Codes, Permitting and Regulatory Coordination

Supports compliance with applicable federal, state, local, and International Building Code requirements and permitting processes. Coordinates with appropriate city officials and regulatory agencies as required to support project approvals and ensure projects are executed in accordance with applicable codes, regulations, and University requirements.

Education & Work Experience:

• Bachelor’s degree; in some cases, commensurate experience may be considered in lieu of education.
• 3-5 years of related work experience with 2-3 years of project management experience.

Additional Qualifications:

• Familiarity with legal contract language especially negotiating terms, applying appropriate contract forms per project criteria, extra-contract legal understanding (labor, union, etc.).
• Ability to read, understand, interpret, and formulate plans/specifications and cost estimates.
• Knowledge or experience in developing and tracking budgets and schedules.
• Strong verbal and written communication, and collaboration skills.
• Background with federal, local and IBC codes/regulations and permitting processes.
• Strong problem-solving skills.
• Experience managing projects involving teams of design consultants, engineers and contractors.

Preferred Qualifications:

• Bachelor's degree in architecture, engineering, construction, or planning.
• Experience in a higher education setting.
• Knowledge of computer assisted design/drafting (Inventor, AutoCAD) equipment and software to develop and read designs.
• Experience managing projects utilizing project management software.
• Holds a Massachusetts Construction Supervisor License.
• Needs to be able to inspect work of others outside in varying weather conditions.

Pay Range Disclosure

The University's pay ranges represent a good faith estimate of what Brandeis reasonably expects to pay for a position at the time of posting. The pay offered to a selected candidate during hiring will be based on factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience and education/training, internal peer equity, and applicable legal requirements.

Equal Opportunity Statement

Brandeis University is an equal opportunity employer which does not discriminate against any applicant or employee on the basis of race, color, ancestry, religious creed, gender identity and expression, national or ethnic origin, sex, sexual orientation, pregnancy, age, genetic information, disability, caste, military or veteran status or any other category protected by law (also known as membership in a "protected class").