Business Unit Assistant

Location: Croatia
Reporting to: Business Unit Director

About AstraZeneca

AstraZeneca is a global, science-led biopharmaceutical company focused on the discovery, development and commercialisation of prescription medicines. We are driven by our purpose of pushing the boundaries of science to deliver life-changing medicines that transform the lives of patients around the world.

Our success is built on innovation, collaboration and a passion for making a meaningful difference to healthcare. We foster an inclusive culture where people are empowered to challenge convention, develop their careers and contribute to improving patient outcomes across a range of therapeutic areas.

About the Role

We are looking for a highly organised and proactive Business Unit Assistant to join our team in Croatia. In this role, you will provide essential administrative and operational support to our Commercial and Medical teams, helping to coordinate marketing, promotional and medical activities across key therapeutic areas.

This is an excellent opportunity for a detail-oriented professional who enjoys working in a fast-paced environment, managing multiple priorities and collaborating with a wide range of stakeholders. You will play a key role in ensuring events, projects, documentation and business processes run smoothly and compliantly.

Key Responsibilities

Event Management & Promotional Activities

• Support the planning, coordination and execution of marketing and medical events in partnership with internal stakeholders and external agencies.

• Coordinate vendor onboarding, purchase orders, invoice tracking and payment processes.

• Support travel and accommodation arrangements for healthcare professionals.

• Manage and maintain event documentation in line with company procedures and compliance requirements.

• Ensure accurate event close-out, including documentation reviews, payment verification and record completion.

• Assist with the adaptation, localisation and approval of promotional materials and content.

• Prepare donation and sponsorship agreements in collaboration with project owners.

• Utilise systems including Veeva PromoMats, Veeva CRM Meetings, SAP, Coupa and AdobeSign.

• Monitor promotional material inventory and warehouse records.

• Maintain healthcare professional consent records and associated databases.

• Complete required compliance and process training to maintain operational excellence.

Business Unit Support

• Assist with internal communication activities and initiatives.

• Coordinate meetings and prepare presentations, reports, spreadsheets and supporting materials.

• Manage suppliers and purchase orders in accordance with procurement processes.

• Support sales data tracking and reporting where required.

• Maintain records, databases, reports and business documentation.

• Perform document scanning, filing, printing and archiving activities.

• Provide administrative support to the Business Unit Director and wider team.

• Support cross-functional projects, events and business initiatives.

Team Collaboration & Backup Support

• Collaborate closely with colleagues across Commercial, Medical, Finance, Procurement and Administration teams.

• Provide backup support for other Business Unit Assistants and Reception/Office Administration colleagues when required.

• Contribute to organisation-wide events and initiatives.

What We're Looking For

Essential Qualifications & Experience

• Bachelor's degree.

• Minimum two years' experience in an administrative, coordinator or business support role.

• Strong proficiency in Microsoft Office (Outlook, Excel, Word and PowerPoint).

• Comfortable learning and working with new digital tools and software platforms.

• Excellent written and verbal communication skills in both Croatian and English.

• Exceptional organisational, planning and prioritisation abilities.

• Analytical and structured approach to work.

• Strong problem-solving skills and a solution-oriented mindset.

• Proactive, accountable and flexible working style.

• Ability to build effective relationships and collaborate across teams.

• Strong willingness to learn and develop.

Desirable

• Experience supporting larger business units or departments.

• Experience working in cross-functional environments.

• Exposure to the pharmaceutical or healthcare industry.

• Valid Category B driving licence.

What You'll Bring

• Outstanding attention to detail.

• Excellent multitasking and coordination skills.

• A collaborative and customer-focused approach.

• The ability to manage competing priorities while maintaining accuracy and compliance.

• A positive attitude and enthusiasm for supporting business success.

Why AstraZeneca?

At AstraZeneca, you'll be part of a team that is united by a shared commitment to improving the lives of patients. We offer an inspiring environment where innovation thrives, collaboration is encouraged and every role contributes to our mission of delivering life-changing medicines.

If you are organised, adaptable and passionate about supporting business operations in a purpose-driven organisation, we'd love to hear from you.

Join AstraZeneca and help us make a meaningful impact on patients' lives every day.