Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Position Salary Range: $51,500 - $57,000 per year; DOE

Job Description:

The Rob Walton School of Conservation Futures in the Rob Walton College of Global Futures is seeking a Business Operations Specialist with primary responsibilities for day-to-day business operations support, travel, and procurement. The ideal candidate will be self-motivated, have a high attention to detail, possess exceptional organizational and customer service skills, and can work well in a fast-paced, deadline-driven environment.

Essential Duties:

• Coordinates travel and accommodation arrangements and processes travel authorizations and claims in Concur Travel & Expense System for faculty, staff, and students, as well as making arrangements and processing travel expense reimbursements for external consultants and guest speakers through Workday.
• Processes payment of speaker fees, honoraria, and expense reimbursements.
• Monitors and reconciles travel card expenditures.
• Processes requisitions for the purchase of supplies and processes reimbursements.
• Processes routine accounting and financial transactions in accordance with applicable policies and procedures.
• Assists with Purchase Card reconciliations.
• Maintains record-keeping systems; prepares special and recurring reports containing specialized or sensitive information.
• Responds to inquiries providing information requiring comprehensive knowledge of university travel policies and procedures; interprets administrative decisions and policies to other staff.
• Assists with other special projects and duties as assigned.

Desired Qualifications:

• Experience using Concur Travel & Expense System or other similar travel and expense reimbursement system.
• Experience with Workday Financial Management System or other financial management system.
• Experience assisting others with arranging travel including airfare and lodging.
• Experience with procedures for and reconciliation of expenditures charged to company credit or travel cards.
• Evidence of clear and effective communication skills to perform essential functions.
• Experience in customer service and problem solving.
• Experience building and maintaining effective working relationships.
• Experience in preparing detailed reconciliations and expense tracking reports.
• Experience with computer applications (MS Excel, Word, Outlook, Adobe Acrobat, etc.).

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of being in a stationary position, keyboarding, and manipulating a computer mouse.
• Required to move moderate distances to perform work.
• Frequent moving items up to 25 pounds for various needs.

Department Statement:

The Rob Walton School of Conservation Futures equips learners from all walks of life with the knowledge, skills and perspective required to protect and restore our planet’s life-sustaining systems. We work across knowledge systems with various local and global partners, communities and aspiring changemakers to restore kinship and reciprocity between people and nature. Together, we co-develop new solutions and models of learning for the protection and resilience of biodiversity in a rapidly changing world.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

 

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.