À propos de ce poste Bid Coordinator (Fixed-Term, 6 months) chez Octoenergy
Due to incredible demand, we’re expanding our high performing Electric Vehicle Bid Team and looking for an experienced Bid Coordinator to respond to the significant number of RFI and RFP’s we are working on.
Reporting to the Bid Manager, you’ll be directly working on a number of key bids and your focus will also be on further improving our existing bid process into a streamlined, high-winning commercial capability, working collaboratively across a number of teams.
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Qualification support: pull together the facts for bid/no-bid decisions (client size, deadline, requirements, fit)
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First drafts: answer the standard questions from the content library, which the Bid Manager can then review
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Content library: We already have a library and toolkit and but would like you to update, build and maintain approved answers (compliance, tax, process, case studies, T&Cs)
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Coordination: collaborate with subject matter experts in compliance, legal, finance, and product for required inputs against deadlines
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Admin and submission: manage trackers, forms, the final formatting and QA, and the portal submission
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Win/loss tracking: log outcomes and client feedback to improve future bids
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You’ll work for the Bid Manager and closely partner with both the BD team, BD management along with cross-functional teams (Product, Operations, Finance, Legal).
You will bring a passion and dedication to continually improving the Customer Experience along with expertise in bid management and a genuine passion for sustainability; whilst being an honest, empathetic and an all-round great person.
You’ll have a track record of exceptional performance, be ambitious with a high degree of ownership. You’ll also have strong stakeholder management, attention to detail and be used to working in a fast paced, rapidly growing and high performing team.
The role will be based in our central London office with a minimum of 2-3 days a week.
What you'll do...
Draft first-pass responses to RFP and tender questions using the approved content library
Update and iterate on our central library of reusable answers, case studies, and supporting documents
Manage the bid pipeline tracker: deadlines, owners, status, and outcomes
Coordinate input from subject matter experts, setting deadlines and chasing responses
Complete supporting documents such as pricing schedules, questionnaires, and compliance forms
Proofread, format, and quality-check responses before submission
Handle submissions via client portals or email, and log confirmation
Capture win/loss feedback and lessons learned after each bid
Build processes and automations to simplify, standardise and accelerate future bids
What you'll need...
Excellent written English, with the ability to turn complex financial or technical content into clear, persuasive answers
A "healthy skepticism around AI"—you’ll need to leverage modern tools for speed but maintaining strict human verification and critical judgment.
Comfort analysing customer data and commercial models.
Strong organisation and project management skills and the ability to juggle multiple deadlines
Confident working with senior stakeholders and chasing them politely
A true completer, finisher mentality
Experience using Google Drive, MS Office, CRM systems and other associated IT based technologies
Excellent listening and communication skills, alongside an ability to deliver exciting and engaging presentations to executive audiences
A start up / entrepreneurial mind-set being able to adjust to change and keep up with a fast moving business
Reliable, detail-obsessed, structured, calm under deadline pressure, proactive in flagging risks early.
Experience with bid tools (e.g. Loopio, Responsive etc - advantage not a pre-requisite
Familiarity with Business based sales (B2B), B2B tech, fleet, or energy sectors.employee benefits, or fleet/automotive sectors - advantage not a pre-requisite
APMP foundation certification - APMP foundation certification - advantage not a pre-requisite
