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Job Title:

Department:

The executive assistant to the Kirwan ED will provide productivity-maximizing service for a growing community-engaged research institute. The executive assistant will need to provide high level administrative and strategic support to manage a complex, dynamic calendar of external and internalfacing research projects, meetings, in addition to current and potential academic-policy-community collaborations. This support requires independent decision making and the ability to prioritize and triage the ED’s time both through the coordination of scheduling priorities and the preparation/collation/coordination of materials to brief the ED in advance of meetings and specifically prior to significant engagements with key stakeholders. This position also requires awareness of university polices for the coordination of travel for the ED by initiating travel requests through Workday; processing expense reports and creating schedule space for relevant compliance or professional development deadlines (such as conference presentation preparation or renewal of human subjects certification).

This position will involve interactions at all levels of the organization and the public, so excellent interpersonal, organizational, professional, and communications skills are a must. The executive assistant will serve as primary contact for the ED by screening phone calls/emails, greeting visitors, tracking stewardship opportunities for key Kirwan stakeholders, and providing administrative support for special projects as identified by the ED. Some evening work for events may be required. No weekend work is expected.

Required Qualifications:

• High school diploma or GED
• 4 years of relevant experience
• Considerable business experience in an executive administrative capacity
• Strong written and verbal communication skills
• Knowledge of Microsoft Office Programs (Word, Excel, PowerPoint, etc.)
• Knowledge of Workday platform
• Ability to learn new software
• Excellent interpersonal and oral communication skills to communicate effectively and professionally in person, in writing and on the telephone

Desired Qualifications:

• Bachelor’s degree in a relevant field
• Experience in a research lab, institute or department
• Knowledge of Smart Sheets software
• Knowledge of University Policies and Procedures including Ohio Ethics Code
• Experience working with a wide range of academics, policy makers, non-profit and community leaders

Additional Information:

Please submit both a cover letter and a resume to be considered for this opportunity.

The Targeted Hiring Range for this position is $24.76 - $30.34.  The actual salary paid to an individual will vary based on multiple factors, including but not limited to, education, years of experience, internal equity, etc.

Function: Business Planning and Operations

Subfunction: Administrative Assistance

Band: Technical

Level: 4

Location:

Position Type:

Scheduled Hours:

Shift:

Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.

The university is an equal opportunity employer, including veterans and disability.