The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at [email protected] or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received, this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. 

This position provides essential administrative support to the Early Childhood Education (ECE) Lab located at the North Las Vegas (NLV) campus. Its responsibilities include, but are not limited to, providing customer service, performing general office tasks, and supporting the daily operations of the ECE Lab.

CORE RESPONSIBILITIES:
Under general supervision, responsibilities may include, but are not limited to, the following:

• Provide front-office and receptionist support for the ECE Lab Program, including greeting and assisting children, families, staff, CSN students, visitors, and community partners; responding to inquiries; and providing accurate program information.
• Perform general administrative and office functions, including preparing correspondence and program communications, maintaining office supplies, operating office equipment, and processing incoming and outgoing mail.
• Maintain accurate and confidential child, family, employee, student, and program records in accordance with ECE Lab Program requirements, CSN policies, and applicable regulatory requirements.
• Coordinate administrative processes associated with child enrollment and reenrollment, including maintaining the program waiting list, communicating with prospective families, conducting pre-enrollment tours, and processing required enrollment documentation.
• Utilize ProCare and other program management and office software to support enrollment, attendance, billing, family communication, recordkeeping, reporting, and daily program operations.
• Perform program financial and accounting functions, including billing, collection of fees, deposit transactions, and maintenance of required financial documentation.
• Maintain ECE Lab Program website content and assist with program communications and informational materials.
• Maintain timesheets and payroll records for intermittent and student employees and calculate leave for intermittent employees.
• Utilize program management software and computer software, including Word, Canva, and Excel.
• Support compliance with Nevada Child Care Licensing and other applicable regulatory and accreditation requirements, including maintaining and tracking required documentation, background checks, employee qualifications, training records, and program records.
• Maintain confidentiality and exercise professional judgment regarding information concerning children, families, employees, and CSN students in accordance with ECE Lab Program procedures, CSN policies, applicable laws and regulations, including HIPAA and FERPA requirements.
• Provide operational and classroom support as needed to maintain continuity of ECE Lab services, including assisting in classrooms during staff absences, breaks, meetings, or other program needs while following established supervision, health and safety, positive guidance, and program procedures.
• Demonstrate respect for the individual identity, culture, abilities, background, and family structure of each child, family, employee, and student, and communicate professionally and respectfully in all interactions.
• Refrain from inappropriate communication, including gossip, regarding children, families, and employees of CSN.
• Perform other duties related to the operation and support of the ECE Lab Program as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs):​

• Working knowledge of early childhood education terminology, practices, and the operational needs of a licensed early childhood education program.
• Ability to interact appropriately with infants, toddlers, and preschool-age children and understand developmentally appropriate practices when supporting the ECE Lab environment.
• Ability to communicate effectively and professionally, both orally and in writing, with young children, families, ECE staff, CSN students, faculty, administrators, regulatory agencies, and community partners.
• Ability to provide classroom, program, and administrative support to agency/program staff and managers while following established procedures for child supervision, health and safety, positive guidance, confidentiality, and overall program operations.
• Ability to learn, understand, and apply Nevada Child Care Licensing requirements and ECE Lab Program policies and procedures.
• Ability to use program management and office software (Procare, Touchnet) to support enrollment, billing, attendance, employee records, family communication, and other ECE Lab operations.
• Working knowledge of administrative support functions.
• Ability to receive, review, and process a variety of documents according to established guidelines, policies, regulations, and timelines.

​REQUIRED QUALIFICATIONS:

• Graduation from high school or equivalent education and two (2) years of clerical and administrative support experience which included experience in one or more of the following areas: maintaining records, answering telephones, and reviewing forms, documents and other written materials;
• OR one (1) year of experience as an Administrative Assistant I in Nevada State service;
• OR an equivalent combination of education and experience.

WORK SCHEDULE AND EXPECTATIONS:

• The ECE Lab Program operates Monday through Friday between 7:30 AM and 5:30 PM (PT). Work schedules will be assigned based on program needs and may vary within operating hours. Occasional evening and weekend events may be required.

SALARY:

• Grade 25, Step 1: $42,636.96

*This position is contingent upon ongoing and available funding.

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step 1.

The College of Southern Nevada offers a generous benefit package, including an excellent PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 11 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents.  Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs. Join a dynamic team investing in our future, Students First.

To be considered for this position, please upload the following documents to your application:

• Resume/CV - Please provide a detailed description of the major duties performed as part of each position. Your education and experience must be clearly documented and demonstrate how you meet the qualifications for the position.
• Cover Letter
• Unofficial College Transcripts (Optional) - Transcripts may be submitted if you have completed college coursework that is relevant to the position and you would like the coursework to be considered toward meeting the position's qualifications. Transcripts are not required if you are not using college coursework to meet the qualifications.

Local Search

Out of Area/State Candidates will not be offered travel reimbursement.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of Higher Education (NSHE) MUST use the "Browse Jobs" process within Workday to find and apply for jobs at CSN and other NSHE Institutions. Once you log into Workday, type "Browse Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the requisition number in the search box. If you complete an application outside of the internal application process and apply as an external candidate, your application will no longer be considered at the time of minimum qualification review. In order to prevent the disqualification of your application, you will need to reapply as an internal candidate before 11:59 pm the day prior to the position close date.

For more details on this position, please visit our website: My Career at CSN.

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.  

All document(s) must be received by 11:59 p.m. the day prior to the closing date posted on the job announcement.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.  

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.  

Schedules are subject to change based on organizational needs.  

CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS.