Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

The Administrative Assistant II provides administrative and operational support for the Center for Advanced Dental Education (CADE), including coordination of academic program support, student/resident records, course and curriculum updates, event planning, financial processing, and day-to-day office operations.

PRIMARY JOB RESPONSIBILITIES

• Provides administrative support for CADE’s day-to-day operations, including working with residents, faculty, staff, student workers, and campus partners to coordinate academic, operational, and office support needs

• Maintains and updates academic and program information, including course catalog details, class updates, curriculum-related records, Canvas information, SLATE records, and grade entry support

• Coordinates graduation ceremonies and department events, including two graduations annually in June and December, the CADE picnic, CPR classes, meetings, and other program activities

• Processes and tracks financial and administrative items such as reimbursements, Workday Finance transactions, service requests, supplies, and related documentation

• Serves as a liaison with housekeeping, facilities, and other university departments to submit, coordinate, and follow up on service requests and operational needs

• Supervises approximately three to four student workers, assigning support tasks related to office operations, event setup, and event support

• Answers and responds to emails, phone calls, and inquiries regarding department programs, academic processes, events, and operational requests; communicates information clearly and professionally

• Handles confidential or sensitive student, resident, academic, and departmental records with discretion and accuracy

• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of university academic, administrative, and student support processes

• Ability to support residents, faculty, staff, and students with professionalism, responsiveness, and sound judgment

• Strong organizational, time management, and follow-through skills

• Verbal and written communication skills

• Ability to maintain accurate records, enter grades, update databases, and manage academic or program information with attention to detail

• Proficiency with Microsoft Office and Excel 

• Experience with Workday, SLATE and/or Canvas is a plus

• Ability to coordinate events, manage logistics, and work with campus partners

• Ability to supervise and direct the work of student staff

• Ability to handle multiple priorities, meet deadlines, and remain available and responsive during regular business hours

• Ability to maintain confidentiality

MINIMUM QUALIFICATIONS

• High School Diploma and three years of administrative support, academic support, clerical, or related work experience

PREFERRED QUALIFICATIONS

• Associate's degree

• Experience working in a university or academic environment; familiarity with SLU systems, academic processes, resident or student support, event coordination, Workday, SLATE, Canvas, and Microsoft Office preferred.

Function

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.