About the Role

We're looking for a detail-oriented and motivated Accounts Payable Specialist to join our team. This position is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in providing excellent support to both internal teams and external vendors.

The right candidate is proactive, adaptable, and eager to jump in where needed. We're seeking someone who can balance accuracy with urgency, communicate effectively, and maintain a positive attitude while managing multiple priorities.

Essential Function

• Process and post vendor invoices accurately and timely within the accounts payable system.

• Manage weekly payment processing and maintain organized records of payments and supporting documentation.

• Review invoices for appropriate approvals, coding, and payment terms.

• Prioritize payments according to established terms and business needs.

• Reconcile vendor statements and investigate discrepancies.

• Respond promptly and professionally to vendor and internal inquiries.

• Monitor AP aging reports and follow up on outstanding items.

• Maintain organized accounts payable files and records.

• Support month-end accounting activities and account reconciliations as needed.

• Partner with internal teams to ensure smooth financial operations and strong vendor relationships.

• Assist with additional accounting and administrative projects as assigned.

Qualifications

• 1-3 years of Accounts Payable, Accounting, or related experience.

• Knowledge of accounts payable processes and basic accounting principles.

• Experience reconciling accounts and resolving discrepancies.

• Strong organizational skills and attention to detail.

• Ability to manage multiple tasks in a high-volume environment.

• Proficiency with Microsoft Office, particularly Excel.

• Strong written and verbal communication skills.

• Ability to work independently while contributing to a collaborative team environment.

Preferred Qualifications

Experience with any of the following is a plus:

• CargoWise

• PayCargo

• CargoSprint

• Workday

• Raft

• Freight forwarding, logistics, transportation, or supply chain industry experience

What We're Looking For

• A positive, team-first attitude.

• Someone who can work with speed and accuracy.

• Strong communication and follow-through.

• A proactive approach to identifying and solving problems.

• Flexibility to adapt as priorities change.

• A willingness to learn, take ownership, and jump in where needed.

Compensation & Benefits

• $18.00 - $27.00 per hour, depending on experience and qualifications

• Medical, Dental, and Vision Insurance

• 401(k) with Company Match

• Paid Time Off and Paid Holidays

• Professional growth and development opportunities

Work Environment

This role operates within a collaborative team environment and includes a combination of in-office and flexible work arrangements based on business needs. Candidates should be comfortable working onsite and engaging closely with team members to support operational success.