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Job Description:
The Expense Team Manager in Bangalore will help build, support and oversee key functions across the local Bangalore BXCI Expense Team, with responsibility for overseeing the team on performance of multiple day-to-day expense operations, developing team members, and driving process improvements across travel & entertainment (T&E) and invoice allocation workflows. This role requires a candidate who is highly motivated, detail-oriented, and able to operate effectively in a fast-paced environment supporting a wide variety of functions.
A strong background in Finance, Accounting, and expense operations is required. The successful candidate will bring significant experience in T&E and invoice allocation processes, expense policy adherence, expense reporting/status updates, and hands-on expertise with expense systems and workflow approvals. It is essential that the team member has managerial presence and can apply sound judgement to help improve operational efficiencies for the global team. We are looking for a collaborative and forthcoming individual who is able to identify risk and guide the team using both sound judgement and technical skills. The individual must be exceedingly capable of managing a very heavy workload, identifying priorities and working along with as well as delegating to team members.
In addition to oversight responsibilities, the manager will ensure the India COE team develops strong proficiency in BXCI expense coding structures, invoice coding requirements, cost center allocations, and entity-specific expense classifications. The role will oversee accurate coding of invoices and expense allocations across complex BXCI structures while maintaining consistency with firm policies and financial reporting standards.
Key Responsibilities:
Core Expense Operations & Oversight
• Lead the day-to-day management of T&E expense allocations and invoice allocation
processes assigned to the Inda team, ensuring accuracy, timeliness, and compliance with
allocation procedures and firm policies.
• Oversee accurate invoice coding across BXCI expense codes, cost centers, entities, and
allocation structures, ensuring the team understands and applies the firm’s coding
framework.
• Review and resolve complex or unclear invoice coding scenarios and provide guidance to the
team on appropriate expense classification.
• Contribute to expense status reporting, including tracking approvals, aging, bottlenecks, and
resolution plans.
• Field questions regarding invoice status and provide technical guidance for related
workflows.
People Leadership & Stakeholder Management
• Manage, mentor, and develop junior team members; set priorities, provide coaching, and
ensure coverage for critical processes.
• Serve as a key point of contact for employee questions related to allocations, approvals, and
expense process expectations.
• Train new India employees on expense management processes. Train team members on
BXCI expense codes, invoice coding standards, allocation procedures, and system
workflows to ensure consistent application across the team.
Systems Ownership (EAS + Concur) & Process Improvement
• Provide system administration support for Expense Allocation System (EAS) and operations
(queue oversight, data maintenance, user support, and issue escalation) especially during
hours when the New York team is not available.
• Assist with technical system troubleshooting and user assistance.
• Support special projects to improve controls, reduce cycle times, and improve user
experience. Identify opportunities to simplify invoice coding workflows, improve allocation
accuracy, and enhance expense processing efficiency across the COE.
Allocation Governance & Service Management
• Support allocation of select research, technology, and other services and ensure proper
allocation and documentation.
• Identify, assess, and escalate operational risks; recommend improvements and implement
solutions with appropriate stakeholders.
• Monitor coding consistency across invoices and expenses to ensure alignment with BXCI
allocation standards and internal financial controls.
Qualifications:
The ideal candidate will possess:
•
5+ years of relevant experience in Finance, Accounting, expense operations, invoice allocation, T&E allocation, or related functions (asset management or financial services experience strongly preferred).
•
2+ years of people/team leadership experience including prioritization and training.
•
Required systems experience: hands-on experience with expense management systems such as Concur and EAS, including workflow approvals, reporting, and troubleshooting/user support.
•
Experience reviewing or managing invoice coding across complex expense structures, cost centers, and entities.
•
Demonstrated capability to review and enforce policy and allocation procedures, resolve exceptions, and follow up for approvals.
•
Strong technical and analytical skills; highly detail-oriented with a strong control mindset.
•
Proven capability to manage multiple tasks, shift priorities quickly, and support a wide variety of functions in a dynamic environment.
•
Advanced Excel proficiency (e.g., pivots, lookups, reconciliation support).
•
Excellent verbal and written communication skills, including the capability to summarize issues, develop recommendations, and make sound decisions.
•
Proactive, takes initiative, and demonstrates strong ownership from problem identification through resolution.
•
The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

The duties and responsibilities described here are not exhaustive and additional assignments, duties, or responsibilities may be required of this position.  Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Blackstone in its sole discretion.

Blackstone is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other class or status in accordance with applicable federal, state and local laws. This policy applies to all terms and conditions of employment, including but not limited to hiring, placement, promotion, termination, transfer, leave of absence, compensation, and training.  All Blackstone employees, including but not limited to recruiting personnel and hiring managers, are required to abide by this policy.

If you need a reasonable accommodation to complete your application, please contact Human Resources at 212-583-5000 (US), +44 (0)20 7451 4000 (EMEA) or +852 3656 8600 (APAC).

Depending on the position, you may be required to obtain certain securities licenses if you are in a client facing role and/or if you are engaged in the following:

• Attending client meetings where you are discussing Blackstone products and/or and client questions;

• Marketing Blackstone funds to new or existing clients;

• Supervising or training securities licensed employees;

• Structuring or creating Blackstone funds/products; and

• Advising on marketing plans prepared by a sales team or developing and/or contributing information for marketing materials.

Note: The above list is not the exhaustive list of activities requiring securities licenses and there may be roles that require review on a case-by-case basis.  Please speak with your Blackstone Recruiting contact with any questions.

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