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Job Description:

Supply Specialist 2 – Supply Specialist (Limited Duration) (Rotational Opportunity – ODOT Only)
Oregon Department of Transportation
Delivery & Operations Division – Maintenance & Operations Branch
Fleet Services Section / Supply Operations Unit
Salem

The role: 

Join our team as a supply specialist, where you will support the entire agency by providing and shipping various stocked items including personal protective equipment, various ODOT forms for different divisions and maintaining a critical controlled inventory supply for DMV forms, license plates etc. You will be responsible for cycle counts and physical inventories as well as maintaining the integrity of computerized item location systems within multiple warehouses. Apply today and help ensure all areas of the agency have required materials to properly serve Oregonians!

This is a limited duration appointment that is expected to end on or before December 31, 2026. Limited duration appointments are benefits eligible and have a designated maximum length of service. The limited duration appointment has the potential to become permanent.

We may also fill this position as a rotational assignment open to current ODOT employees. Rotation candidates are required to meet the position’s minimum qualifications. Rotational assignments do not have the potential to become permanent without a separate competitive recruitment process. You must have your manager's approval before applying for this assignment.

We provide a safe and reliable multimodal transportation system that connects people and helps Oregon's communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Receive, request, store, ship, and record inventory at multiple warehouse locations.
• Assign, instruct, and oversee daily workload, including pulling supplies, loading/unloading trucks, and maintaining clean storage areas.
• Monitor, assess, and reconcile computerized and physical inventories to ensure stocking levels are maintained and accurate.
• Provide backup to the lead worker: identify daily priorities and schedules for department, monitor external customer inventory needs, project daily supply needs, reorder supplies, monitor a respond to all customer inquiries via phone, email, fax, and walk up window.
• Inspect incoming shipments, resolve discrepancies with vendors or freight carriers, input stock in computers and store in assigned physical locations.
• Pull orders, package/wrap, label, and issue products for shipment and identify best delivery method.
• Maintain and update computerized inventory systems (FIMS, OLIVR, TEAMS, OregonBuys).
• Communicate with coworkers and customers regarding stock availability, ordering, and purchasing procedures.
• Operate various equipment: forklift, pallet jacks, box truck, and delivery van to manage physical inventory and deliver products at customer locations.
• Evaluate invoices, requests, budgets, and approve and/or resolve any issues identified.
• Work in a standard office environment and in a warehouse requiring physical labor lifting up to 65lbs.
• To request a copy of the position description, which includes all duties and working conditions, please email [email protected].

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying. 
• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.
• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Three years of stocking, storeroom or warehouse experience which included purchasing a variety of supplies, equipment or materials, maintaining inventory records, and shipping and receiving materials and equipment.

Special qualifications:

Driving is an essential function of this position. You must have a valid U.S. driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience and education to help us decide who will move forward.

• Experience in warehouse, supply chain, or inventory management operations.
• Advanced organizational, time management, and problem-solving skills.
• Strong team member with the ability to lead, identify priorities, and strong attention to detail.
• Knowledge of Microsoft Office Suite and inventory management programs.
• Strong communication skills both written and verbal.
• Proven experience making independent decisions based off of defined procedures and policies.
• Proven adaptability to changing tasks and daily priorities.

How to apply:

• Complete the following required steps:
  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.
    • Your cover letter must be limited to no more than two (2) pages.
    • Please address your cover letter to Tracy Kruse, Supply Operations Manager.
    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.
    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.
  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.
• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.
• If you are a veteran or Oregon National Guard servicemember, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 971-345-1967 or email [email protected].

Additional information:

• Rotation Details: Applies only to rotation candidates current ODOT employees applying for this as a rotational assignment). 
  • This opportunity is scheduled to last until December 31, 2026, but could change based on business needs.
  • Rotational candidates must meet the position's minimum qualifications to be considered. The successful candidate may be eligible for work out of class compensation within this classification's salary range.
  • You must have your manager's approval before applying for this opportunity. You may submit their written approval with your application materials or, if selected for interview, bring it to your interview.
  • You must be a current permanent ODOT employee in good standing (temporary and limited duration employees are not eligible) to apply.
  • The successful candidate will remain eligible for cost-of-living increases and regular salary adjustments, as applicable, and will remain in their permanent classification, salary range and representation.
  • Relocation will not be paid. Employee will return to their permanent position upon completion of this assignment. However, the assignment can be terminated at any time without prejudice by the sending manager, receiving manager and/or employee.
• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension].
• The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an education institution during the application process.
• We may use this recruitment to fill multiple or future vacancies.
• We will conduct name-based criminal background checks on final candidates, not including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.
• You will be represented by the Service Employees International Union (SEIU).

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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