Examples of Duties: 

The following duties ARE NOT intended to serve as an exclusive list of all essential job functions performed by all employees in this classification, but only as a representative summary of the primary job functions and responsibilities. Incumbent may not be required to perform all job functions and may be required to perform additional, position specific tasks. 
 
Provides entry-level to intermediate-level professional administrative services, under supervision of professional staff and/or a supervisor, as appropriate to the day-to-day operating objectives of the Agency, which includes, but is not limited to, the duties listed below. 
 
Undertakes and/or participates in projects and programs designed to develop professional skills and expertise, appropriate to the needs of the Agency. 
 
Assists with and participates in the planning and implementation of Agency projects and initiatives. 
 
Receives guidance, training, and mentoring from professional personnel in planning and carrying out activities and assignments. 
 
As appropriate to the position and as specified by Agency management, conducts original research and prepares reports based on findings, to include recommendations or alternative proposals for action. 
 
May undertake related studies or enrichment programs as appropriate to the specific objectives of the operating unit. 
 
Maintains confidentiality of all information in Sheriff’s Office records and files. 
 
Creates, updates, and assists with maintenance of all specialized records and files. 
 
Answers multi-line phones; handles public inquires; perform duties as receptionist, handling telephone and counter work as needed. 
 
Drafts reports as requested. 
 
Orders and maintains supplies; inventories other items as needed. 
 
Use various computer programs; records, searches, prints, corrects, and assists with designing spreadsheets and programs; creates new forms and/or files as needed. 
 
Collects and routes employee/office incoming mail; processes outgoing mail. 
 
Assist with planning, coordination, and logistics for meetings and other events. 
 
Help with responding to written, electronic, and telephone inquiries from internal and external customers, and either direct inquiries to the appropriate personnel or provide proper resolution to inquiries. 
 
May assist with maintenance of computer-based administrative records, training records, and instructional records. 
 
Assist Agency personnel with the implementation and maintenance of new software programs for training and records. 
 
Perform other duties as assigned. 

Minimum Requirements: 

• Must be eligible for DOD SkillBridge program as defined here:  DoW Skillbridge

• No previous work experience is required.   

• Must successfully pass a criminal background check. 

Selection Factors: 

Six (6) months of experience using Microsoft Office Suite is preferred. 
 
Increase Knowledge of: 

• modern office practices, procedures, and equipment 

• keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods 

• simple accounting 

• legal terminology and procedures, business English, punctuation, and rules of grammar 

• basic computer programs, files, sort/merge requirements, and spreadsheet possibilities 

 
Increase Skills in: 

• modern office practices, procedures, and equipment 

• keyboarding, word processing, and general office practices including filing, indexing, and cross-referencing methods 

• simple accounting 

• legal terminology and procedures, business English, punctuation, and rules of grammar 

• basic computer programs, files, sort/merge requirements, and spreadsheet possibilities 

 
Increase Ability to: 

• communicate effectively, both orally and in writing, with people of all ages from a variety of cultural, ethnic, and economic backgrounds, in a wide variety of situations 

• gather, organize, analyze, and present information and data from a variety of sources 

• understand and follow verbal and written instructions 

• understand and apply concepts applicable to the area of assignment 

• work both independently and/or in a team environment 

• exercise effective time management and handle multiple priorities at one time 

• establish and maintain effective working relationships with elected officials, department heads, co-workers, the general public, and other persons specific to the area of assignment 

• utilize various work-related computer technology and software applications 

• design formats to present necessary information in an understandable form 

• learn to use law enforcement terminals 

• learn and retain complex policies and procedures 

• make mathematical computations with speed and accuracy using ten-key machine by touch 

• understand and execute oral and written instructions and to apply available guidelines to varied situations 

• multi-task in a fast-paced environment 

• adjust to flexible deadlines