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Job Description:

JOB SUMMARY

• A Sentencing Guideline Coordinator is responsible for preparing all sentencing guidelines forms which will be relied upon by prosecutors when constructing plea offers, defense attorneys to convey possible penalties to their clients and judges when constructing and imposing sentence.  The guideline coordinator’s responsibilities include determining the nature and extent of each defendant's prior criminal history; determining the appropriate sentencing guidelines ranges, enhancements, and mandatory provisions to be considered when imposing sentence; and preparing the sentencing guidelines by entering data into the PA Commission on Sentencing Guidelines Software (SGS Web).

• A Sentencing Guideline Coordinator is also responsible for redacting discovery, preparing plea paperwork, and assisting with case files for Rapid Resolution Court.

• The Senior Sentencing Guideline Coordinator is responsible for overseeing the work of the other Sentencing Guideline Coordinators, ensuring the accuracy and completeness of the paperwork prepared by them.  The Senior Sentencing Guideline Coordinator must stay informed about changes to the law impacting sentencing guidelines and coordinating with the First Assistant District Attorney to implement appropriate changes to policy and practice.  The Senior Sentencing Guideline Coordinator is also responsible for implementing the directives of the First Assistant District Attorney, and formulating the methods for doing so.  The Senior Sentencing Guideline Coordinator participates in the hiring and training of new Sentencing Guideline Coordinators, including training relative to NICE Justice, JNET/SGSweb, and the office's case-management system.

• This position requires a bachelor’s degree, preferably in criminal justice, sociology, or the administration of justice from an accredited institution, as well as at least one year of experience as a Sentencing Guideline Coordinator.  This individual must have excellent analytical skills, must demonstrate keen attention to detail, and have strong leadership skills. The individual must maintain a reputation for objectivity, integrity, and accuracy in the performance of their duties so as to instill confidence and trust in the minds of the prosecutors, defense attorneys and judges who will rely on the documentation prepared.  

REPORTING RELATIONSHIPS

•  This position reports to the First Assistant District Attorney.

ESSENTIAL JOB FUNCTIONS

• Ensure that a J-NET or NCIC/CLEAN terminal inquiry is conducted for each case. 
• Research any in-county docketing information with no disposition received to obtain final dispositions of all charges.
• Contact out-of-county and out-of-state agencies to verify the specific nature and disposition of prior offenses, translate into equivalent PA statutes prior convictions from other states and obtain certified documentation from other jurisdictions.
• Remain knowledgeable as to the current law regarding sentencing guidelines and alternatives, to include mandatory sentences and sentencing enhancements and departures.
• Respond to inquiries from other judicial, law enforcement, correctional or custody agencies and institutions regarding criminal histories originating in Lancaster County.
• Assist with training and evaluation of newly assigned Sentencing Guideline Coordinators
• Assist with preparation the Rapid Resolution Court files
• Any additional duties assigned by executive staff including but not limited to discovery redaction, closing of files, and any other file related tasks.                                                                                                              

 OTHER SPECIFIC TASKS OR DUTIES

• Maintain good communications between the other county agencies and outside agencies to meet established policies and procedures, objectives, program assessment and standards in order to aid the District Attorney's Office in attaining program goals.
• Perform other duties and assignments as required and directed.

MINIMUM QUALIFICATIONS 

• Bachelors Degree preferably in criminal justice, sociology or the administration of justice from an accredited institution or other relevant qualifying experience. 
• Excellent written and verbal communication skills, be proficient in research, interpreting, and analyzing data and possess the ability to work collaboratively and independently to achieve stated goals.
• Possess strong organization skills and attention to details skills; and the ability to maintain flexibility to multitask as needed.
• Ability to communicate effectively with co-workers, support staff, attorneys and others within County Government.
• At least one year experience as a Sentencing Guideline Coordinator.

KNOWLEDGE, SKILLS AND ABILITIES

• Ability to learn about the Criminal Justice System
• Professionally interact and communicate with others by telephone, written communication or in person meetings
• Knowledge of General Office Procedures and  Practices.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

•  Must be JNET and NCIC/CLEAN certified which requires a one-time training and recertification every two years.  

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Operate standard office equipment
• Sitting long periods of time in an office environment

The County of Lancaster offers comprehensive benefits to our employees.  Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.