ICON is a global healthcare intelligence and clinical research organisation united by a mission to bring new medicines and treatments to patients faster.

As a values-driven organisation, integrity, collaboration, agility, and inclusion are at the heart of how we work and interact with each other, customers, patients and suppliers.

As a Senior Facilities & Administration Coordinator at ICON, you will bring your expertise to our facilities management function, taking ownership of key deliverables and mentor colleagues across the team.

What You Will Do:

You will lead on facilities and workplace management tasks requiring technical depth, with a focus on quality and continuous improvement.

Key responsibilities include:

• Managing day-to-day facilities operations, including maintenance, repairs, and space management.
• Overseeing administrative support services such as office supplies, equipment management, and mailroom operations.
• Coordinating office moves, renovations, and space planning initiatives with internal stakeholders.
• Serving as a point of contact for facility-related inquiries and resolving issues in a timely manner.
• Providing guidance and mentorship to junior administrative staff to foster their professional development.

Your Profile:

You will have a strong foundation in facilities and workplace management, with the experience to work independently and guide others.

Required qualifications and experience:

• Bachelor's degree preferred; not required pending level of experience.
• Minimum of 4+ years of experience in facilities management or administrative roles, with demonstrated leadership capabilities.
• Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to engage with diverse teams and stakeholders.
• Proficiency in Microsoft Office Suite and familiarity with facility management software is a plus.

#LI-HD1

Employment with ICON is contingent upon having the legal right to work in the country where the role is based.

Rewards & Benefits

ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development.

Benefits may include:

• Competitive base salary and performance related incentives
• Health and wellbeing programmes including medical, dental, and vision coverage where applicable
• Retirement and pension plans
• Life assurance and disability coverage
• Employee assistance programmes and wellbeing resources
• Learning and development opportunities through structured training and career pathways

Benefits may vary depending on role and location.

Visit our careers site to read more about the benefits ICON offers.

Inclusion and Accessibility

ICON is an equal opportunity employer. We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.

If you require reasonable accommodations during the recruitment process, please let us know or submit a request here.

Are you a current ICON Employee? Please click here to apply