Job Description Summary:

POSITION RESPONSIBILITIES AND DUTIES:

• Perform all necessary clerical duties as directed, including word-processing and use of other computer applications
• Maintain Business Development database information (Hot/Close/Lead lists)
• Maintain database of business development client contacts and references
• Maintain follow-up system for assignments and events
• Maintain and update employee qualification resumes
• Gather and compile data for pre-qualification packages
• Create interview materials including boards, PowerPoint presentations, leave-behinds
• Assist in drafting, editing, and preparing the final copy of business proposals and qualifications
• Assist in maintaining current lists
• Proof and edit proposal write-ups
• Keep schedule of Business Development activities
• Assist in creating project sheets
• Assist in hosting and coordinating marketing events (video tapings, exhibits, seminars, open houses, client parties, and community/charity events)
• Assist with materials and facilitation of “capture plan” meetings
• Accompany Business Development Managers as needed on job walks; pre-qualification meetings
• Assist in researching and qualifying leads
• Assist in development and production of mailers, promotional literature, brochures
• Write and distribute “Good News” memos as directed
• Complete other responsibilities as assigned

MINIMUM SKILLS OR EXPERIENCE REQUIREMENTS:

• High school diploma and business school training or equivalent
• Minimum two years administrative/secretarial experience
• Proficiency in the use of various computer software applications; word-processing, spreadsheets, graphics and database
• Excellent attendance and punctuality
• Reliability, dependability and flexibility
• Proficient verbal and written English language skills
• Effective interpersonal skills Knowledge of construction industry desirable
• Ability to work overtime as required

PREFERRED SKILLS OR EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Marketing, Communications, English, Journalism, or related field; advanced degree or certification is a plus.

• 1–3 years of marketing/RFP/RFQ experience, ideally in the Architecture/Engineering/or Construction (AEC) industry.

• Proficiency in Adobe Creative Suite (primarily InDesign) and Microsoft Office Suite (primarily PowerPoint) to create visually appealing marketing materials, presentations, and proposals utilizing branded templates.

SUMMARY OF BENEFITS:

This role is eligible for the following benefits:  medical, dental, vision, 401(k) with company matching, Employee Stock Ownership Program (ESOP), individual stock ownership, paid vacation, paid sick leave, paid holidays, bereavement leave, employee assistance program, pre-tax flexible spending accounts, basic term life insurance and AD&D, business travel accident insurance, short and long term disability, financial wellness coaching, educational assistance, Care.com membership, ClassPass fitness membership, and DashPass delivery membership.  Voluntary benefits include additional term life insurance, long term care insurance, critical illness and accidental injury insurance, pet insurance, legal plan, identity theft protection, and other voluntary benefit options.