Overview:

Responsibilities :

• Maintains active registrations across all procurement portals, frameworks, and related platforms
• Ensures portal profiles, certifications, and company information remain accurate
• Manages user access, credentials, alerts, and compliance documentation
• Serves as the primary point of contact within procurement portals
• Monitors portals daily for new opportunities, clarifications, addenda, and updates
• Reviews and logs new procurement notices, framework call-offs, and amendments
• Maintains a centralized tracker for portal activity, deadlines, and the overall opportunity pipeline
• Coordinates with Practice Leads to identify upcoming opportunities and register for those which are relevant
• Conducts initial compliance checks (eligibility, mandatory requirements, deadlines)
• Coordinates go/no-go input collection and documentation
• Drafts and submits clarification questions in coordination with Bid Managers
• Distributes opportunities, updates, and amendments to relevant Practice Leaders, Bid Managers, and pursuit team
• Tracks bid opportunities and active bids across all procurement and contract-finder platforms, ensuring timely internal distribution
• Manages submission checklists and portal-specific requirements ensuring deadlines are met without compromising quality
• Coordinates document formatting, uploads, file naming requirements, size limits, and final submission packaging
• Executes the final upload, verify submission confirmation, and archive submitted materials and receipts
• Tracks submission volumes, deadlines, outcomes, and maintain a hit-rate performance reporting
• Maintains a central repository of portal instructions, best practices, and lessons learned
• Supports ongoing process improvements to enhance procurement tracking and pursuit efficiency

Qualifications:

• Typically, with 3+ years of experience in bids, tenders, procurement, or business development support
• Experience with UK/EU public sector procurement processes and systems
• Experience working with UK portals and procurement frameworks  
• Experience in architecture or construction-related field preferred
• Experience with Open Asset, SharePoint and similar platforms preferred
• Proficiency in MS Office Suite, including Microsoft Word, Excel and PowerPoint
• Knowledge of construction/RIBA Design stages, supply chain roles and procurement and selection routes including Design & Build, EPC, RFPs and design competitions preferred
• Proficient in document management systems and tracking tools
• Strong attention to detail and compliance orientation
• Strong interpersonal skills and the ability to interact with all levels of staff and clients; ability to forge trusting relationships within a diverse team
• Strong organizational skills and the ability to work on multiple projects at the same time
• Ability to proactively solve problems and apply creative, practical solutions
• Ability to work collaboratively within a team while also independently managing and prioritizing multiple tasks to meet deadlines effectively
• Travel may be required

If you currently work for HKS, please submit your application via the Internal Careers Portal.