What the Payroll Specialist does every day:

• Master the Timecards: Collect, audit, and process weekly timesheets like a pro—making sure every hour, on-call, and callback detail is spot-on.
• Own the Payroll Flow: Run payroll through ADP and Salesforce with precision, handle deductions and reimbursements, and keep everything accurate and on time.
• Be the Go-To Payroll Guru: Answer questions, solve issues fast, and keep both internal teams and traveling healthcare professionals smiling.
• Keep Compliance on Point: Manage tax docs, onboarding, and extra pay items while juggling projects and adapting to changing priorities like a champ.

You should apply if you are good at the following:

• You have experience in Healthcare Travel Staffing Payroll (multistate) and ADP WFN
• You have extreme accuracy for the small details
• You are Tech Savvy!

You should seriously consider applying if any of the following applies to you:

• You are a problem solver
• You are the mediator between friends, family, coworkers etc. to find a solution
• Details are your life

Job Responsibilities

• Accurately receive, audit, and calculate weekly timesheets from Traveling Healthcare Professionals, Vendor Management Systems (VMS), and/or Facilities including hours worked, on-call, and call-back details etc.
• Ensure timecards populate correctly and process payroll promptly and accurately through ADP and Salesforce.
• Audit additional pay deductions and reimbursements, applying them correctly to employee pay.
• Run payroll processes in Salesforce and send timely reminder emails for manager approvals.
• Manage contractual additional pay items (e.g., travel reimbursements) with precision.
• Escalate any pay or rate discrepancies immediately.
• Provide exceptional customer service to external employees, resolving payroll inquiries swiftly and professionally.
• Maintain strong internal relationships through clear professional communication and teamwork.
• Ensure accurate onboarding and rehiring of employees in ADP, verifying complete and correct hiring documentation via Xenqu.
• Serve as the first point of contact for payroll-related calls and inquiries.
• Manage Payroll inbox, texting inbox and voicemails. Address immediately with a high lever of customer service.
• Complete assigned projects and reports with ownership and attention to detail.
• Uphold compliance and accuracy across multiple systems, demonstrating the ability to work independently and adapt to changing priorities.

Skills:

• ADP Experience required; ADP WFN experience preferred
• Medical staffing/agency experience is preferred
• Healthcare Staffing VMS experience is preferred
• Multistate experience is preferred
• Proficiency in MS Office applications
• Salesforce experience is preferred but not required
• Detailed oriented and able to shift focus as needed
• Take initiative to see areas of improvement
• Computer savvy
• Team player
• Quick learner
• Ability to learn Applicant Tracking Systems

Schedule: Full time, 40 hours per week*. Monday through Friday.

*May need to be available to float the observation of holidays dependent on payroll deadlines