JOB SUMMARY:

As part of the Finance team and under the general direction of the Senior Payroll Manager,  

the Payroll Analyst position provides operational support for payroll processing, reporting, compliance, employee services, and commissions administration across Trace3 and affiliated entities. The role supports POH, Finance, and all employees while helping the payroll department scale with continued growth and acquisition activity. This role is expected to strengthen business continuity, reduce key-person dependency, and provide additional capacity as Trace3 continues to grow through organic expansion and acquisitions. In addition to supporting day-to-day payroll operations, the position will serve as the designated backup for commissions administration, ensuring continuity for a critical compensation process. The role will support payroll processing, reporting, employee inquiries, compliance activities, audits, reconciliations, and post-payroll reporting while helping maintain accurate, timely, and scalable payroll operations. By assuming key operational responsibilities, this position allows senior payroll resources to focus on strategic initiatives, process improvements, system optimization, governance, and organizational growth.

SUMMARY OF ESSENTIAL JOB FUNCTIONS:

• Process full-cycle payroll for exempt employees, corrections, commissions, bonuses, and final paychecks.
• Reconcile payroll records for each pay period and resolve discrepancies as needed.
• Respond to employee and management inquiries regarding payroll, deductions, taxes, and employment verifications.
• Maintain accurate payroll records and audit employee data to ensure compliance with wage laws and tax regulations.
• Ensure accurate processing of payments and deductions, including garnishments, levies, and benefits.
• Prepare and distribute payroll reports on a weekly, monthly, and year-to-date basis.
• Support internal and external audits by providing payroll documentation and analysis.
• Document workflows and standard procedures; identify and implement process improvements.
• Assist with the team on payroll-related projects such as implementations, system upgrades and automation initiatives.
• Collaborate with HR, Finance, IT, and other departments to ensure data accuracy and alignment with organizational goals.
• May perform other duties as assigned by supervisor.

REQUIRED SKILLS AND EXPERIENCE:

• High School Diploma required (college degree preferred).
• 3-5 years of related work experience.
• Understanding of Payroll business processes, and commissions.
• Experience with UKG (UltiPro) payroll software required.
• Solid understanding of payroll, final pay and multi jurisdiction taxation laws.
• Able to work well in a team environment.
• Advanced Excel (pivot tables, macros, Power Query, xlookup, sumifs).
• Experience with payroll integrations, data mapping, and reporting tools (e.g., Power BI, Tableau).
• Ability to troubleshoot complex payroll system issues and recommend solutions.
• Must be detail-oriented and have strong analytical and organizational skills.
• Ability to multi-task, meet deadlines, and manage changing priorities.
• Excellent customer service skills.

PHYSICAL DEMANDS:

 While performing the standard duties of this job, the employee can expect light physical exertion with long periods of sitting, occasional standing and walking; limited bending, crouching, stooping, stretching, reaching, or similar activities; occasional lifting/moving of items up to 25 pounds. Hearing and speech communication in person and over the telephone is essential to fulfilling the duties of this position.  Specific vision abilities required to read printed materials and a computer screen; including close vision and the ability to adjust focus.

WORK ENVIRONMENT:

While performing the duties of this job, the employee may be remote or in person.