Job Family Group:

Business Support Group

Job Description:

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support to the Senior Vice President (SVP) for Asia Pacific & India Upstream. This role is crucial for ensuring the smooth and efficient operation of the SVP's office, enabling them to focus on strategic priorities.

Job Responsibilities:

• Manage and maintain the SVP's complex calendar, including scheduling meetings, appointments, and travel arrangements across multiple time zones.
• Partner closely with the SVP, Business Advisor, and Leadership Team to coordinate strategic priorities and ensure timely execution of commitments.
• Coordinate and prepare materials for meetings, presentations, and conferences, ensuring all necessary documents are accurate and distributed in a timely manner.
• Act as a primary point of contact for internal and external stakeholders, screening calls, emails, and correspondence, and directing inquiries appropriately.
• Handle confidential information, records, and documentation with the highest standards of integrity and discretion.
• Support the preparation of executive briefings, reports, presentations, and other communications, demonstrating strong writing and communication skills.
• Organize and coordinate end-to-end domestic and complex international travel, executive visits, events and organizational meetings.
• Process expense reports, invoices, purchase orders and other financial documentation in accordance with company policies.
• Proactively anticipate the needs of the SVP and the leadership team, identifying and resolving potential issues before they arise.
• Provide guidance, coaching, and informal leadership to administrative professionals across the organization and promote best practice and knowledge sharing within the administrative community
• Contribute to a positive and efficient work environment through excellent organizational and interpersonal skills.

Job Qualifications:

• Proven experience as a Personal Assistant or Executive Assistant supporting senior-level executives, preferably within a large, international organization.
• Exceptional organizational and time management skills with the ability to prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills, with a high level of attention to detail and accuracy.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Excellent judgment and ability to maintain confidentiality and exercise discretion.
• High degree of adaptability and ability to manage multiple priorities simultaneously.
• A collaborative approach with strong interpersonal skills and the ability to build effective relationships at all levels.
• Proactive problem-solver with a strong sense of initiative.
• Understanding of emotional intelligence and ability to adapt communication style to different partners.
• Experience with international travel arrangements and logistics is highly desirable.
• Knowledge of the energy or upstream industry is a plus.

At bp, we provide the following environment and benefits to you!

• A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the attitude of giving back to our environment are highly valued
• Possibility to join our social communities and networks
• Learning opportunities and other development opportunities to craft your career path
• Life and health insurance, medical care package
• And many other benefits

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status!

Travel Requirement:

No travel is expected with this role

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is not available for remote working

Skills:

Adaptability, Authenticity, Collaboration, Communication, Continuous Learning, Courage, Creativity and Innovation, Curiosity, Decision Making, Digital Fluency, Ethical judgement, Excellence, Influencing, Knowledge Sharing, Listening, Managing volatility, Problem Solving, Resilience, Self-Awareness, Stakeholder Engagement, Stakeholder Management, Understanding Emotions, Writing skills

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Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.