Agency

Department

The System Offices is one of several system members within the Texas A&M University System representing one of the largest systems of higher education in the nation, with a network of 12 universities, a comprehensive health science center, eight state agencies, Texas A&M – Fort Worth and the Texas A&M - RELLIS Campus. The Texas A&M University System mission is to provide education, conduct research, commercialize technology, offer training, and deliver services for the people of Texas and beyond.

The System Offices, within the Texas A&M University System, provides an outstanding benefits package including, but not limited to: competitive health benefits; paid vacation, sick leave, and holidays; a defined benefit retirement plan to include an employer contribution through Teachers Retirement System of Texas (TRS); if applicable, a defined contribution retirement plan to include an employer contribution through an approved ORP vendor: additional voluntary tax deferred annuity (TDA) options; tuition assistance; and wellness programs to promote work/life balance.

Salary:

$3,657.33 - $4,750.00 per month commensurate with experience.

Job Description Summary:

This position, under general supervision, provides human resources support; initiates the creation, posting, and processing of actions in Workday and related systems; develops, implements, evaluates, and assist with human resource related processes in accordance with internal and external regulatory requirements, best practices, and university or agency needs; works closely with HR staff and SO employees with HR-related questions; coordinate office processes, and special projects.

Responsibilities:

- Responsible for responding to emails and phone calls from the community and within the A&M System, in collaboration with other members of the HR team.

- Responsible for providing timely reminders to System Offices employees to ensure compliance with TrainTraq employee training.

- Responsible for conducting the initial screening of applicants within active job postings for System Office departments.

- Responsible for managing the Workday Flexible Work Arrangement process for flexible schedules and alternate work locations, providing guidance to staff for proper completion and compliance with system regulations.

- Responsible for organizing and managing the logistics of new employee orientation and onboarding, including reserving meeting rooms, scheduling sessions, assigning presenters, and coordinating with key stakeholders such as IT, Benefits, and departmental representatives to ensure smooth and comprehensive onboarding experience.

- Initiate the monthly Workday security role review, annual Workday role review compliance and complete the quarterly SSO role review processes.

- Responsible for conducting the annual review of required federal and state workplace posters and working closely with HR Contacts to ensure compliance.

- Serve as the primary liaison between Human Resources and Marketing for the HR website, ensuring effective communication and collaboration regarding content updates and website maintenance; Monitor the Quality Assurance website report for Human Resources.

- Generates the ‘Exit Survey’ report quarterly, as well as other statistical reports as needed, and provides to HR leadership.

- Assist with the review of the State Comptroller HRIS and State Auditor quarterly and annual reports for accuracy.

- Assist with the Name Change business process as needed for employee Workday profiles and official employment files.

-Assist with the hire processes for staff and student worker positions at the System Offices by preparing and processing employment correspondence, memorandum, verification forms, reports, Workday business processes and other documents, as well as serving as backup for the Federal Form I-9 employment eligibility process.

- Assist with the annual review and revisions of the Business Continuity Plan for the Human Resources department.

- Serves as a System Offices administrator for Single Sign On (SSO) and TrainTraq.

- Participates on several Workday Working Groups as a non-voting member.

- Performs general business operations of the Human Resources Department including creating and distributing human resources related correspondence.

- Assist with the recruitment process, including creating and posting position announcements, managing job posting procedures, responding to inquiries from A&M System employees and prospective applicants, creating questionnaires, dispositioning candidates, and closing positions.

- Assist with the promotion, compensation change and/or title change process for System Office staff and student workers including reviewing and revising position restrictions paying close attention to consistency and appropriate wording.

- Other duties as assigned.

Education and Experience:
- Bachelor’s degree in applicable field or equivalent combination of education and experience.
- One year of related experience.

Knowledge, Skills and Abilities:

- Excellent verbal and written communication and organizational skills.

- Advanced skills in word processing, spreadsheet, database and other software.

- Excellent knowledge of business correspondence formatting, grammar and punctuation.

- Ability to multi-task and work cooperatively with others.

Other Requirements:

This is a security-sensitive position and is restricted to U.S. citizens and legal permanent residents only. Only complete applications will be considered for employment at The Texas A&M System Offices. Incomplete job application data could result in your application being rejected without an option to reapply. A cover letter and resume may be required in addition to a completed employment application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.