Job Posting Title:

----

Hiring Department:

----

Position Open To:

----

Weekly Scheduled Hours:

----

FLSA Status:

----

Earliest Start Date:

----

Position Duration:

----

Location:

----

Job Details:

General Notes

The UT School of Social Work is ranked among the top 10 programs of social work education in the country. It values high-level scholarship, innovative teaching and a commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being.

About UT Austin

The University of Texas at Austin, founded in 1883, ranks among the 40 best universities in the world with top national programs across 18 colleges and schools. The university is an enduring symbol of the spirit of Texas, driving economic and social progress while serving the city, state, nation and world as a leading center of knowledge and creativity. Our work is inspired by the bold spirit of Texas and our commitment to its people.

UT Social Work is ranked among the top 10 programs of social work education in the country, values high-level scholarship, innovative teaching and commitment to service. Our mission is to promote social and economic justice, alleviate critical social problems and enhance human well-being.

Learn more about UT Austin’s mission and values , leadership and strategic plan .

Student employee benefits:

As a student employee of the university, you may be eligible for certain kinds of benefits. The charts on this page outline some of the benefits that may be available to you, depending on your student job title. Additional eligibility requirements, such as those explained in the notes to the charts, may apply.

Purpose:

Supports the Dean's Office at the UT School of Social Work by providing operational and administrative support for the daily functions of the Dean's Suite. The Graduate Assistant serves as a welcoming first point of contact for guests and works closely with the Dean's Executive Assistant to support meetings, events and special projects.

Responsibilities

Supporting Daily Operations of the Dean's Suite

• Provide operational support for the daily functions of the Dean's Office, including answering phones, printing and copying materials, and welcoming guests into the Suite
• Track deadlines and assist with workflow management
• Order and maintain office supplies for the Suite
• Support the coordination of activities and assist with special initiatives and projects as needed

Meetings and Dean-Supported Events

• Work in collaboration with the Dean's Executive Assistant to prepare meeting rooms and arrange catering needs

Other

• Assist with organizing office archives by digitizing paper documents
• Assist with facilities operations on an as-needed basis to process mail
• Other duties as assigned

A minimum 1-year commitment is requested.

Career Competencies Gained

• Communicate clearly and professionally, both orally and in writing, with persons inside and outside the organization
• Exercise sound judgment, manage competing priorities and meet deadlines
• Gain experience in office operations, event planning and project coordination

Required Qualifications

• Enrolled graduate student at UT Austin
• Strong professional communication and customer service skills
• Proficiency in Microsoft Word, Excel and Outlook
• Strong organizational and time management skills with attention to detail
• Ability to work independently and collaboratively

Preferred Qualifications

• Enrolled graduate student in the School of Social Work at UT Austin
• Prior office, front desk or event support experience
• Experience with ordering catering and/or supplies
• Interest in or experience working in a university setting

Salary Range

            $21.93 hourly / 20 hours per week

Working Conditions

• This position is located in Austin, TX
• Standard office conditions.
• Repetitive use of a keyboard at a workstation.
• Light lifting of supplies or mail, and standing or walking to greet guests and set up meeting rooms.
• Availability to work scheduled shifts during normal business hours (Monday–Friday, 8:00 AM–5:00 PM)

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a faculty member
• Letter of interest

----

Employment Eligibility:

----

Retirement Plan Eligibility:

----

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

----

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

----

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

----

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

----

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

----

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.