What will you work on?

The Facilities Specialist will support the Senior Facilities Manager in coordinating facility management and health & safety tasks in Spin Master’s Long Island City, New York office.

Based in Long Island City, New York this role will manage daily office operations, vendor coordination, repair and maintenance, recordkeeping, and compliance activities, ensuring a safe, efficient, and welcoming workplace.

How will you create impact?

Office Operations (Long Island City, NY. Office)

• Manage daily office operations to ensure a productive and welcoming environment.
• Supervise day porter and janitorial staff.
• Partner with the Senior Facilities Manager to maintain 5S standards and shared space cleanliness.
• Prepare all outgoing deliveries, e.g. USPS, Fed Ex, UPS, Courier service, including customs requirements; utilize online systems as required, maintain incoming/outgoing record logs.
• Sort, distribute incoming mail and packages; notify recipients of packages/shipment arrivals.
• Assure vendor Certificates of Insurance are up to date with building Property Management.
• Manage office supplies including inventory control, cost control, ordering, stocking etc. and special orders.
• Manage drinks and snacks including inventory control, cost control, ordering, stocking etc. and special orders.
• Manage Break room equipment (e.g. water and coffee machines) and coffee supplies.
• Create, enable and disable access badges.
• Keep daily/weekly log of daily attendance from access reports.
• Manage and update office floorplans and assist coordination of office moves.

Repair, Maintenance & Vendor Management

• Coordinate facility services vendors and contractors (e.g., cleaning, HVAC, security, office equipment).
• Oversee preventive and corrective maintenance schedules to minimize disruptions.
• Liaise with property management to resolve building-related issues.

Health & Safety

• Support the Senior Facilities Manager in implementing health & safety programs in the LIC office.
• Ensure compliance with Spin Master’s global H&S policies and U.S./local occupational safety regulations (OSHA).
• Maintain records, documentation, and training schedules; assist with audits and inspections.
• Serve as the local point of contact for health & safety matters in the LIC office.

SAP, Procurement & Finance

• Manage purchase requests (PRs) and purchase orders (POs) in SAP for facility-related expenses.
• Set up vendors, track invoice approvals, and ensure timely payment.
• Maintain accurate financial records of facility spend for LIC and support budget tracking.

Archive & Records Support/General Support

• Maintain accurate records of facility contracts, vendor agreements, and service reports.
• Support document archiving processes in compliance with company retention policies.
• Provide data collection, reporting, and administrative support to the Senior Facilities Manager.
• Assist senior management with facility-related tasks and projects.
• Perform other duties as assigned
  

What are your skills and experience?

• 5+ years of experience in facilities coordination, office management, or related field.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Proficiency in SAP (PR/PO creation, vendor management, invoice tracking) or similar ERP knowledge.
• Bilingual English/Spanish preferred
• Knowledge of workplace health & safety standards (OSHA) and facilities compliance and basic knowledge of building systems (HVAC, electrical, plumbing, security).

#LI-Hybrid #LI-HM1

The anticipated pay range for candidates who will work in New York is $48,500 to $64,700 Per Annum. The offered pay to a successful candidate will be dependent on several factors that may include but are not limited to years of experience within the job, years of experience within the required industry, education, etc. Spin Master Inc. is a multi-state employer, and this salary range may not reflect positions that work only in other states.

This job posting is tied to an open vacancy.

What you can expect from us:

Our mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.

What’s it like to work here?

Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.

Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.

Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at TAinquiries@spinmaster.com or by phone at 416 364-6002 and we will work with you to meet your accessibility needs.

Follow us on Instagram and Twitter @SpinMaster to stay up to date on Spin Master career opportunities.

We do appreciate all interest; however only those selected for interview will be contacted.