Job Posting Title:

Director of Graduate Programs, Dean's Office, Moody College of Communication

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Hiring Department:

Moody College of Communication

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt from FLSA

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Purpose

To serve as advisor to the dean and associate deans on financial, policy, and process matters.

Responsibilities

Associate Dean Support

• Supervise Sr. Administrative Associate for Associate Dean support and Option III Graduate Program Coordinator.
• Serve as advisor to associate deans on financial and practical matters as needed.

Option III Program Graduate Stackable Certificate and Degree Programs

• Provide leadership to Option III graduate programs.
• Manage and track annual budget, revenue, and expenditures.
• Serves as Moody liaison with Athletics for the Option III Program.
• Oversee course scheduling and faculty appointments.

 

Residential Graduate Education Program Support

• Meet regularly with Graduate Coordinators to discuss TA and AI appointments, admissions, fellowships, and funding allocations.
• Assist departments in training new Grad Coordinators.
• Coordinate with Senior Data Analyst on data requests pertaining to grad students.
• Manage departmental external reviews, including self-studies, reviewer reports, departmental responses, and biannual updates.
• Oversee process for grad catalog and course inventory changes.

 

Graduate Funding Support

• Develop and implement a strategic plan for recruiting and funding PhD students.
• Oversee application and awarding process of all endowments for graduate students, including the Moody graduate fellowships, Jesse Jones Fellowships, and program-specific graduate fellowships.
• Forecast and allocate Moody graduate fellowships.
• Oversee and track OGS fellowships.
• Oversee tuition waiver allocation and policies.
• Support the Assistant Dean for Business Services with TRB and TA allocation. 
• Other duties as assigned.

Required Qualifications

• Bachelor’s degree in communications or related field.
• Five years working for a college or university in admissions, curriculum development, student success, funding allocation, program assessment, or related areas.
• Prior experience with graduate admissions, curriculum, or program committees
• Prior experience managing departmental external reviews
• Prior experience overseeing application and awarding process of all endowments for graduate students.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree in communications or related field
• Develop and implement a strategic plan for recruiting and funding PhD students.
• Experience leading curriculum review and development: ensure graduate courses meet program objectives and respond to changes in the field
• Experience preparing annual and periodic reports on program enrollment, completion rates, student funding, and graduate outcomes.

 

Salary Range

$85,000 + depending on qualifications

Working Conditions

• Typical professional office environment.
• Some evening and weekend hours are required.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.